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«Mayor Tab Townsell City Clerk Michael O. Garrett November 11th, 2014 Council Meeting Date: City Attorney Chuck Clawson 5:30pm – Committee Meeting: ...»

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Mayor Tab Townsell

City Clerk Michael O. Garrett

November 11th, 2014

Council Meeting Date: City Attorney Chuck Clawson

5:30pm – Committee Meeting: General Fund Revenues City Council Members

Ward 1 Position 1 – Andy Hawkins

6:30pm - Council Meeting

Ward 1 Position 2 – David Grimes

Call to Order: Mayor Tab Townsell

Ward 2 Position 1 – Wesley Pruitt

Roll Call: City Clerk/Treasurer Michael O. Garrett Ward 2 Position 2 – Shelley Mehl Minutes Approval: October 28th, 2014 Ward 3 Position 1 – Mark Ledbetter Ward 3 Position 2 – Mary Smith Ward 4 Position 1 – Theodore Jones Jr.

Ward 4 Position 2 – Shelia Whitmore

1. Report of Standing Committees:

A. Public Safety Committee (Police, Fire, District Court, CEOC, Information Technology, City Attorney, & Animal Welfare)

1. Ordinance waiving bids and appropriating funds for the purchase of two Pearce pumpers for the Conway Fire Department.

2. Ordinance appropriating reimbursement funds for the Conway Animal Welfare Unit.

3. Ordinance appropriating grant funds received from various agencies to the Conway Police Department.

4. Ordinance appropriating reimbursement funds from various entities to the Conway Police Department.

B. Finance

1. Resolution authorizing and adopting continuing disclosure compliance polices and procedures with respect to city debt issues.

2. Ordinance amending the water/wastewater franchise fee for the City of Conway.

(Ordinance to be provided prior to meeting) C. New Business Annual Resolutions for Quorum Court Resolution of a voluntary levy of two-tenth’s (.2) mill on the dollar be made upon the assessed 1.

valuation of all taxable real estate and personal property tax for a Animal Shelter for the City of Conway.

Resolution of a voluntary levy of four-tenth’s (.4) mill on the dollar be made upon the assessed 2.

valuation of all taxable real estate and personal property tax for a recreation assessment raising special revenue for the sole and exclusive purpose of providing additional funds for the purpose of construction, equipping, operating and maintaining the public recreation and playgrounds of City of Conway.

Resolution of a voluntary levy of four-tenths (.4) mill on the dollar be made upon the assessed 3.

valuation of all taxable real estate and personal property tax for raising special revenue the exclusive purpose of operating and maintaining the cemeteries for the City of Conway.

Resolution of a levy of four-tenths (.4) mill on the dollar be made upon the assessed valuation of 4.

all taxable real estate and personal property tax for raising special revenue for the Pension and Relief Fund for a Policeman’s Pension and Relief Fund.

Resolution of a levy of four-tenths (.4) mill on the dollar be made upon the assessed valuation of 5.

all taxable real estate and personal property tax for raising special revenue for the Pension and Relief Fund for a Fireman’s Pension and Relief Fund.

Resolution of a levy of four-tenths (.4) mill on the dollar be made upon the assessed valuation of 6.

all taxable real estate and personal property tax for raising special revenue for the Pension and Relief Fund for paid Non-uniformed employees.

Resolution of a levy of ____________mill on the dollar be made upon the assessed valuation of all 7.

taxable real estate and personal property tax for raising General Fund Revenues.

–  –  –

Looking ahead to the coming 2015 fiscal year, the City is in jeopardy of experiencing a time where staffing cuts are required in order to achieve a balanced budget. It should come as no surprise if you recall the actions we had to take to get the 2014 budget balanced. These included zeroing out all employee training and education, and zeroing out all equipment purchases – both small and large. Other operational line items were also cut, such as building maintenance and vehicle maintenance. On the good side, we took action in 2012 and 2013 to get our employees’ salaries to a level that is competitive in today’s marketplace. The bad side of this is that at the same time our health insurance went up almost 20%, while our main source of revenue – sales tax – has been extremely flat. We have had no revenue growth to help us maintain these new salaries and associated costs. We do have options to get our health care costs down, but without action from the City Council with regards to revenue, we simply do not have the necessary funds to both pay our employees a competitive wage and provide them the tools and training that is required.

As a reminder to us all, here are the categories and amounts that were cut from the 2014

budget in order to get it balanced:

–  –  –

I present the following two actions for City Council to consider. These actions can become “law” with a majority vote of the Council. While taxpayer input is certainly welcomed, a vote of the public is not required for these items.

1. Enact a franchise fee on both water and wastewater service to the maximum allowed by law of 4.25% a. Revenue generated: $770,000 annually b. Cost to homeowner on a monthly water/wastewater bill of $50: $2.12 This revenue source can provide the General Fund with enough financial resources to immediately address needs in 2015 that were identified for the current year, but were cut due to lack of funding. The following item will serve us in year 2016 and beyond, positioning us for addressing other identified needs.





2. Increase the City’s general millage from current rate of 1.9 mils to 3.0 mils.

a. Revenue generated: $1 million b. Cost to homeowner on a home valued at $150,000: $33/year, $2.75/month

Conclusion

Our 2015 budget can be greatly impacted at a cost of around $2 per month to the average homeowner. Not each citizen – each household. If the ad valorem changes are made as well, years 2016 and forward can see a total revenue impact approaching $2 million, at a cost of around $5 per month to the average homeowner. While $2 million may sound like a lot of money, and some critics may ask what the City would do with that much “fluff”, we already know of three big spending events awaiting us in the near future. They are: 1) hiring police officers and other departmental staffing needs, 2) replacing our emergency radio system, and 3) properly funding the Nonuniform Pension Plan. The cost for both staffing needs and funding the pension plan are estimated to be between $1.5 and $2 million annually, and the radio system replacement is estimated to cost between $2 and $3 million, depending on the vendor we choose.

We have no small task in front of us, but we do have the opportunity to help ourselves be in a position to at least talk about getting these things accomplished. As it stands now, we can’t even think about them.

In the following attached document I present a full menu of revenue options for a sample of ad valorem and franchise fee levels for City Council to consider.

Full range of options for levels of new revenue Ad Valorem Taxes Current rate of 1.9 mills generates approximately $1,864,000 for the General Fund.

The following data represents the approximate additional revenue available to the City by raising the City general millage to the rates shown. This additional revenue would not be available until the City's 2016 budget year due to the timing of assessment and collection by the County. These taxes are billed one year in arrears, thus 2015's assessments are collected in 2016 from the taxpayers.

–  –  –

Franchise Fees There is currently no percentage franchise rate on water service, but Conway Corporation does pay a $25 per month franchise to the City for water utility rights-of-way. An annual revenue to the City of $300 is essentially zero to a budget that is $29 million per year.

Current rate on wastewater is zero and generates absolutely no revenue for the City. The following data represents the approximate additional revenue available to the City by raising the franchise fee rates to those shown. The maximum rate allowed by law for each service is 4.25%.

–  –  –

Whereas, the City of Conway requests approval to place an order with G&W Diesel Services, Inc.

for the purchase of two Pearce pumpers in the amount of $985,000 after a prepay discount and trade in allowance; and Whereas, the Conway Fire Department request approval to order said units based on the terms and conditions in the agreement between the City of Conway and G&W Diesel Services, Inc.

NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CONWAY, ARKANSAS,

THAT:

Section 1. The City of Conway shall waive the requirement for obtaining competitive bids and shall accept G&W Diesel Services Inc.

as a single source vendor for the purchase of two Pearce Pumpers.

Section 2. That after Council approval of this ordinance the City of Conway Fire Department shall place an order with G&W Diesel Services, Inc.

and submit payment from the 2012 Sales and Use Bond Fund 614, City of Conway - General Ledger Account 614-131-5920.

Section 3. This ordinance is necessary for the protection of the public peace, health and safety, an emergency is hereby declared to exist, and this ordinance shall be in full force and effect from and after its passage and approval.

Section 4. All ordinances in conflict herewith are repealed to the extent of the conflict.

PASSED this 11th day of November, 2014.

–  –  –

AN ORDINANCE APPROPRIATING REIMBURSEMENTS FUNDS FROM PET SMART FOR THE CITY

OF CONWAY ANIMAL WELFARE UNIT; AND FOR OTHER PURPOSES

Whereas, the City of Conway has received reimbursements funds from the following

entities:

–  –  –

Whereas, the Conway Police Department needs these funds to replenish their expenditure accounts.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CONWAY,

ARKANSAS THAT:

Section 1. The City of Conway shall appropriate donation funds from Pet Smart in the amount of $1,406.

10 from 001.127.4705 to Conway Animal Welfare Department Spay/Neuter miscellaneous supplies expense account 223.127.5699.

Section 2. All ordinances in conflict herewith are repealed to the extent of the conflict PASSED this 11th day of November, 2014.

–  –  –

AN ORDINANCE APPOPRIATING GRANT FUNDS RECEIVED FROM VARIOUS AGENCIES FOR THE

CONWAY POLICE DEPARTMENT; AND FOR OTHER PURPOSES

Whereas, the City of Conway has been awarded funds in the amount of $125,590 through the Faulkner County Judge’s office from the AR Department of Emergency Management for equipment purchases for the Conway Police Department’s SWAT team; and Whereas the City of Conway has been awarded funds in the amount of $50,879 from the Central Arkansas Planning and Development District, General Improvement Grant Program for improvements to the Conway Police Department firing range; and Whereas, the City of Conway has received funds in the amount of $24,225 on behalf of the Conway Police Department and the Faulkner County Sheriff’s Department as part of the 2014 Justice Assistance Grant, joint application.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CONWAY,

ARKANSAS THAT:

Section 1. The City of Conway shall accept all grant proceeds totaling $200,694.

00 and appropriate from 399.000.4201, State Grant Revenue account into the following State Grant

expense accounts:

399.121.5680 $ 12,112.50 399.121.5799 $ 12,112.50 399.121.5650 $ 62,795.00 399.121.5910 $113,674.00 Section 2. All ordinances in conflict herewith are repealed to the extent of the conflict.

PASSED this 11th day of November, 2014

–  –  –

AN ORDINANCE APPROPRIATING REIMBURSEMENTS FUNDS FROM VARIOUS ENTITIES FOR

THE CITY OF CONWAY POLICE DEPARTMENT; AND FOR OTHER PURPOSES

Whereas, the City of Conway has received reimbursements funds from the following

entities:

–  –  –

Whereas, the Conway Police Department needs these funds to replenish their expenditure accounts;

NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CONWAY,

ARKANSAS THAT:

Section 1. The City of Conway shall appropriate funds from various companies in the amount of $34,349 from 001.

121.4185 to the CPD overtime expense account, 001.121.5114.

Section 2. The City of Conway shall appropriate reimbursement funds from Arkansas State Police the amount of $26,270.

68 from 304.000.4201 to the CPD overtime expense account, 001.121.5114.

Section 3. The City of Conway shall appropriate reimbursement funds from US Department of Justice in the amount of $3,882.

34 from 001.121.4186 to the CPD overtime expense account, 001.121.5114.

Section 4. The City of Conway shall appropriate insurance proceed funds in the amount of $3,097.

91 from 001.119.4360 to the CPD fleet maintenance expense account, 001.121.5450.

Section 5. The City of Conway shall appropriate restitution funds from District Court in the amount of $40.

00 from 001.121.4184 to the CPD uniform expense account, 001.121.5670.

Section 6. The City of Conway shall appropriate funds from Arkansas Economic Development in the amount of $22,500 from 611.

121.4799 to 611.121.5920.

Section 7. The City of Conway shall appropriate funds from US Treasury Department in

the amount of $17,224.11 from 001.121.4186 to the following CPD expense accounts:



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