FREE ELECTRONIC LIBRARY - Dissertations, online materials

«2016 and April 8, 2016 Post Please be advised information is subject to change and enhancements may be incorporated post deployment. Please refer to ...»

TEAM Amendments in TrAMS

Stakeholder Session

March 31, 2016 and April 8, 2016


Please be advised information is subject to change and

enhancements may be incorporated post deployment.

Please refer to the FTA TrAMS website for guidance,

updates and corrections to related to TrAMS.

Thank you for your understanding and cooperation.



Session Overview

1) General Guidance

2) Steps to complete an Amendment

in TrAMS. (Screen shots are for existing TEAM Awards. A more specific session on all TrAMS post award actions is forthcoming).

3) Q&As 3 Post Award Considerations All amendments must be approved to have an active budget; it is essential to support drawdowns particularly when funds have been added as part of the post award action. Reminder that funds for TrAMS awards are obligated and drawn down at the scope code level.

4 Coordination Prior to Action FIRST coordinate with FTA before taking an action in TrAMS to ensure the appropriate type of post award modification is used.

There is no related action to auto delete a draft amendment created in error. Only the help desk can remove the draft and revert it to the last active status. (Reminder that help desk requests may take a day or two, to be addressed.) 5 Amendments to TEAM Awards FTA’s Circular 5010 continues to be our primary guidance regarding what type of actions constitute an amendment.

 However, FTA has an interest in using the TrAMS application/award architecture, therefore FTA has limited the type of amendments to TEAM awards in TrAMS. Recipients are encouraged to take action to complete and close out migrated TEAM awards.

 Additionally, with the passage of the Fixing America’s Surface Transportation (FAST) Act, new cross-cutting requirements apply to all funds not obligated by February 16, 2016. This limitation on amendments ensures FTA (and recipients) can appropriately track requirements based on the type of award and prevents combining funds with different requirements.

6 Amendments to TEAM Awards FTA posted the following guidance on when amendments to TEAM Awards can occur and when a recipient should move forward with a new TrAMS application instead.

• Recipients can create a “zero dollar” amendment to TEAM awards to move funds between existing scope codes, including adding new scope codes, provided it does not increase the scope of work that requires a new DOL certification. The amendment may include zeroing out funds from existing scope codes as long as no additional funds (local or federal) increase the overall award budget and the matching requirement does not change.

• Recipients can create amendments to deobligate funds from TEAM grants.

• Recipients can create closeout amendments.

7 Amendments to TEAM Awards to Add Funds

• Recipients can create amendments to TEAM awards to add funds associated with existing Full Funding Grant Agreements or larger capital investments covered under a similar Project Construction Grant Agreement. Funds may include prior year and FY 2016 and beyond funding necessary to satisfy the agreement.

• For recipients that were only able to obligate a portion of their FY 2015 funding in TEAM, they may create amendments to those TEAM awards to complete the activity by adding their final portion of FY 2015 funding. These actions must use existing Scope Codes and existing ALIs.

For example, amendments may be used where the activity was previously identified as a non-add scope or other budget activity. No new Scope Codes and no new ALIs may be added to increase the award budget or scope of work of a TEAM award. FY 2016 funds must be used in a new TrAMS grant application.

–  –  –

11 Before you start…

1. Review your current award agreement and determine what actions are necessary.

2. Determine if the action(s) meets the criteria of an allowable amendment to your TEAM award, per the posted guidance.

3. Determine, if reallocating funds across FPCs, that balances are available.

4. Reminder: Existing milestones cannot be modified when working on an amendment; you can modify existing milestones in your next milestone progress reporting cycle.

12 Review Unliquidated Balances You may want to review the status of obligations, disbursements and available (unliquidated) balances.

Use the Application level Related Action “Award Funds Status” option.

Example: Unliquidated Balances Confirm the available balances by FPC for TEAM awards

–  –  –





Step 1: Create Amendment Record

• Identify and select the award to modify.

• Use Related Actions and select the “Create Amendment” from the main menu.

Step 2: Select one or more reasons for the amendment and describe the requested action.

Select the green “Create Amendment” Button.

19 Step 3:Continue to Amendment Record

• You will see a green success box; it includes the hyperlink (in blue below the box) that will redirect you to the amendment record to continue working on your amendment.

• Or, you may close and return to your amendment later; it can be found under the Records Tab and Applications option.

–  –  –

21 Quick Reference

1. Records Tab – Search Applications/Awards to identify award to amend

2. Select the Applicable Record

3. Click on Related Actions

4. Click on Create Amendment

5. Complete Reasons and Narrative

6. Click on Create Amendment Button

7. Click on hyperlink to continue with modifications to the amendment record 22 Recommended Steps

1. Update Executive Summary in the Application Details

2. Add a POC in the Application Details (if needed) Complete Project Level Information (as applicable to action)

1. Update Scopes and ALIs to reflect proposed changes

2. Add new Scopes and ALIs to reflect proposed changes (complete all elements including, programming and environmental determination)

3. Validate Project

4. Update Fleet (if applicable) Once All Updates are Complete

1. Validate and Transmit Application (Amendment) 23 To modify your Executive Summary use the Related Actions in the sidebar and select “Application Details” from the main menu. Remember the Executive Summary displays on the landing summary page and in your award agreement.

You may not modify the award/application name or the funding source.

You are encouraged to update the Executive Summary, by adding additional information “on top” of the prior narrative.

–  –  –

If working on a TEAM award in TrAMS, in most cases there will not be a prior point of contact. Be sure to select and save a point of contact for the application/amendment. This individual will receive notices related to this amendment.


Executive Summary Application Level Info:

You may, if applicable update the EO 12372 Question (if an amendment is to add funds).

Financial debt information may be updated if necessary.

If Yes is selected for preaward, an initial FFR will NOT launch, that is only associated with the initial award.

Update the Application Level Info:

Other considerations:

• Determine if additional documentation is needed to support the modification.

• Determine if the actions require the Fleet Status to be updated (it can be done as part submission process or can be done in advance under the recipient profile).

–  –  –

31 Update Project Details Information Your original TEAM “Project Details” information populates in the Executive Summary. So in TrAMS, the new Project level fields have the default language. Follow up with your respective FTA Office to determine if they require TEAM Awards in TrAMS to update this section.

Amendments on future TrAMS Awards will require updates in these fields.

–  –  –

The below screen will appear. You must hit the close button to save your information and return to the scopes and activities screen.

40 What to do with 99#-00 Scope Codes Reminder: there are no 99# Scope and ALIs in TrAMS. If you were looking to add a new ALI to an existing 99# scope code contact your FTA representative for directions regarding which alternate Scope Codes may be used.

For Section 5307 Security Related activities, use the extended details narrative of the traditional security activity line items to clarify it supports the security requirement.

–  –  –

46 Validate and Transmit Request

• Both the Developer and Submitter can validate and transmit the request

• Before you can validate and transmit the amendment, if your actions included a new ALI you must validate the project and don’t forget environmental determination for the new activity.

• The next slides show how to complete environmental and validate a project.

–  –  –

53 View Amendment Changes To view changes made across the ALIs use the “View Print Budget Change History” related action. Here you can also confirm that you have a zero balance difference in your award summary (or budget control totals).

View/Print Budget Change History Select current action (it will say approved until an enhancement is implemented to indicate “pending”) and view print. In the document you will be able to see the “difference” in the control totals and each change by ALI as well.

55 Validate and Transmit Once you are ready to transmit the amendment;

use the related action “Validate and Transmit Application” option in the main menu.

Check your application status in the summary page.

Validate and Transmit During transmission you may receive a notification,(blue) warring (yellow) or error (red) message. Only a red message will stop the process. To transmit to FTA select continue with warnings.

57 Validate and Transmit Once validated, you will then be prompted to confirm by selecting the “Continue with Transmission” button.

A confirmation “Transmitted” Screen will populate.



PROCESS FTA “Initial” Review The process is the same as an initial award. Once the amendment is transmitted, FTA will be tasked to complete their initial review of your Amendment request and make its decision.

1. If FTA returns the amendment for further changes, the recipient will receive a notification email to the point of contact to take further action and retransmit to FTA.

2. If FTA deems the amendment is ready for final reviews, the recipient will receive a task to formally submit the Amendment/Application for final review and award.

–  –  –

63 FTA Approves / Recipient Executes  FTA will be tasked to complete their final reviews of your Amendment request and make its decision.

1. FTA may at its discretion, return the amendment for further changes. If so, the recipient will receive a notification email to the point of contact to take further action and retransmit.

2. If FTA deems the amendment is complete, FTA will provide reviews, obligate funds if applicable (an complete GND, if applicable).

 The recipient’s Official will receive a task to execute (PIN required) the Amendment. Once executed the Amendment is considered Active. (See how separate presentation on How to Execute an Award) 64 It’s Approved… When can I drawdown Q: How long will it take for the budget to be active to make drawdowns and for the result to show in TrAMS?

A: Same amount of time as under TEAM, approximately 2-3 days. Look for the “authorized disbursement to display under the Award Fund Status.

–  –  –


Similar works:

«Ministering to Children in Crisis CECH 8301 New Orleans Baptist Theological Seminary Christian Education Division February 2-4, 2016 Dr. Donna B. Peavey Professor of Christian Education Director of Innovative Learning dpeavey@nobts.edu Office: (504) 282-4455 ext.3741 The mission of New Orleans Baptist Theological Seminary is to equip leaders to fulfill the Great Commission and the Great Commandments through the local church. Purpose of the Course The seminar is designed to equip ministers to...»

«Fœderatio Internationalis Una Voce Positio N. 8 PREFACES JUNE 2012 From the General Introduction These papers, commissioned by the International Federation Una Voce, are offered to stimulate and inform debate about the 1962 Missal among Catholics ‘attached to the ancient Latin liturgical tradition’, and others interested in the liturgical renewal of the Church. They are not to be taken to imply personal or moral criticism of those today or in the past who have adopted practices or...»

«An Approach to Minimising Academic Misconduct and Plagiarism at the University of Sydney Part 1. Prevention and Detection Academic Misconduct and Plagiarism Taskforce Executive Summary The following report is the result of the Taskforce Working Party’s investigations into ways to prevent and detect academic dishonesty and misconduct among students at the University of Sydney. A second report focusing on other topics, including staff training, remediation, sanctions, and issues unique to...»

«I nspec tor Ge ne ral Report No. DODIG-2013-122 Department of Defense AUGUST 22, 2013 Assessment of the DSE 40mm Grenades I N T E G R I T Y  E F F I C I E N C Y  A C C O U N TA B I L I T Y  E X C E L L E N C E I N T E G R I T Y  E F F I C I E N C Y  A C C O U N TA B I L I T Y  E X C E L L E N C E Mission Our mission is to provide independent, relevant, and timely oversight of the Department of Defense that: supports the warfighter; promotes accountability, integrity, and...»

«Case Study of 3 Coastal Villages of Bhavnagar District Case study area: This case is based in the Bhavnagar District of the Gujarat State of the Indian Union. It is affected by droughts as well coastal disasters like cyclones and floods. Utthan has been working in this region since 1997 and currently in nearly 150 villages (Jan 2007). The coastal field sites for this case are Tarasara, Sartanpar and Katpar1. These sites were selected as multi hazard coastal disaster prone areas as part of the...»

«Prof. Rajeev Jain. Ph.D Dean & Head Faculty of Commerce and Management University of Kota, Near Kabir Circle, M.B.S. Marg, Kota-324010 Phone: 07442471018 Snail Mail Address: Electronic Communication Home address: Plot Scheme A-117, Email: rajeevjain@uok.ac.in R. K. Puram Kota 324010 Phone: 0744-2471018 (India) Rajasthan, India. Mobile:91+ 94141 63049 Website: http://www.uok.ac.in/documents/rajeev_jain.pdf OBJECTIVES To develop New and Innovative Systems and Procedures through Efficient and...»

«Sermon #2143 Metropolitan Tabernacle Pulpit 1 THE SHINING OF THE FACE OF MOSES NO. 2143 A SERMON DELIVERED ON LORD’S-DAY, MAY 18, 1890, BY C. H. SPURGEON, AT THE METROPOLITAN TABERNACLE, NEWINGTON. INTENDED FOR READING ON LORD’S-DAY MORNING, MAY 4, 1890. “And it came to pass when Moses came down from mount Sinai with the two tables of testimony in Moses’ hand, when he came down from the mount, that Moses knew not that the skin of his face shone while he talked with Him. And when Aaron...»

«The Dog Who Loved a Queen (The Animal Stars Book 2) By Jackie French ISBN: 9780732285081 Publication Date: August, 2007 RRP: $14.99 Teaching Notes written by Christine Sarandis Book Description To the world outside her luxurious prison, Mary Queen of Scots is either a shameless beauty who killed her husband, or the rightful queen of England and Scotland, tragically held captive by Elizabeth the First. But to the dog who loved her, Mary is simply his mistress, and the centre of his life. While...»

«The Relevance and Transferability of Design Codes for Slum Upgrading The Case of Kisumu, Kenya by Patrick Kenneth Wetter B.E.S., University of Waterloo, 2003 Research Project Submitted In Partial Fulfillment of the Requirements for the Degree of Master of Arts in the School for International Studies Faculty of Arts and Social Sciences © Patrick Kenneth Wetter 2013 SIMON FRASER UNIVERSITY Summer 2013 Approval Name: Patrick Kenneth Wetter Degree: Master of Arts (International Studies) Title of...»

«EESTI JALGRATTURITE LIIT JUHATUSE KOOSOLEKU PROTOKOLL NR. 22 Koosolek toimus 25. jaanuaril 2012. a. Rotermann Group ruumides, Rotermanni 8, Tallinn III korrus, algusega kell 16.00 ja lõppes 17.30.OSALEJAD: juhatuse liikmed: president Jaan Toots asepresident Madis Lepajõe asepresident Enn Veskimägi Evald Pärni Raivo Rand EJL peasekretär Urmas Karlson EJL koondise treener Toivo Suvi MTÜ Pro Jalgratturite Klubi juhatuse liige Allar Tõnissaar aupresident Oleg Sapožnin PUUDUSID: Väino...»

«.But I had the antidote right here !!! Due to budget restraints CSI Redford will be discontinued Hey, look at what I found leaking out of that other students head Look at this. We've invented. AIR ! When we get to high school, I hear that Keisling will actually let us put stuff IN the test tubes. What are these things and what do you do with them? So THIS is where babies come from! Thurston Class of 1965 45 Year Reunion 1965 NEWS January 4 U.S. President Lyndon B. Johnson proclaims his Great...»

«Spring Rights Guide 2016 SPRING 2016 RIGHTS GUIDE Contents and Information Fiction: Page 2 Non-fiction: Page 27 During the London Book Fair, Conville & Walsh will be at tables 23M, 24M, 23N & 24N in the Agents Centre.For further information on all clients and titles in this catalogue, please write to Emma Finn: emma@convilleandwalsh.com Agent Names and Details: Alexander Cochran (ACC) – alexander@convilleandwalsh.com Alexandra McNicoll (AFM) – alexandra@convilleandwalsh.com Carrie Kania...»

<<  HOME   |    CONTACTS
2016 www.dissertation.xlibx.info - Dissertations, online materials

Materials of this site are available for review, all rights belong to their respective owners.
If you do not agree with the fact that your material is placed on this site, please, email us, we will within 1-2 business days delete him.