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«REQUEST FOR PROPOSAL Trammel Gap House RFP# 4/20/2015 Section I NOTICE OF REQUEST FOR PROPOSALS 1.0 Notice of Request for Proposal Greenville Water ...»

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Trammel Gap House



Section I


1.0 Notice of Request for Proposal

Greenville Water is requesting bids to have a single story modular or stick constructed

home built at 1969 Trammel Gap Rd Saluda NC 28773. All NC building codes enforced

by local and state ordinances will be met. Mobile homes will not be considered.

Option A. Described in 4.2b

1.1 RFP Timeline Name of the Proposal Trammel Gap House Date of Issuance April 20, 2015 Deadlines for Questions Monday, April 27, 2015 1:00 PM EDT Deadline for Proposal Submittal Thursday, May 7, 2015 1:00 PM EDT Submit Proposal to: Greenville Water 50 Pleasant Retreat Rd Travelers Rest, SC 29690 Trammel Gap House Method of Submittal US Mail, Overnight Delivery or In Person.

Electronic and fax Proposals are not acceptable Contact Person, Title Rick Pfleiderer, Assistant Director E-mail address rpfleiderer@greenvillewater.com

1.2 Greenville Water reserves the right to accept or reject any or all proposals and to waive any informality in proposals if such waiver does not substantially change the offer or provide a competitive advantage to any Company.

1.3 Greenville Water is not responsible for delays occasioned by any means of delivery employed by the Proposer. Similarly, Greenville Water is not responsible for, and will not open, any proposal responses that are received on or after the time stated above.

Late proposals will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a proposal not properly identified.

1.4 Proposals will be opened on Thursday may 7, 2015 at 2:30 PM EDT; the opening will not be in a public forum. Proposals will be evaluated promptly after opening.

Notification will be sent to all companies who submitted a proposal, proposal results will not be given over the phone.

Trammel Gap House Section II


2.0 A company representative who is authorized to bind the Company will sign on behalf of the company to indicate to Greenville Water that you have read, understand and will comply with the instructions and all terms and conditions stated in this Request for Proposal and all attachments. Greenville Water reserves the right to reject any or all proposals, and to accept in whole or in part, the proposal, which, in the judgment of the proposal evaluators, is the most responsive and responsible proposal.

2.1 A Certificate of Insurance must be on file and approved by Greenville Water before this project can begin. All companies are required to submit a Certificate of Insurance with the proposal (see page 10), which details the exact requirements of Greenville Water).

2.2 This Request for Proposal does not commit Greenville Water to make an award, nor will Greenville Water pay any costs incurred in the preparation and submission of proposals, or costs incurred in making necessary studies for the preparation of proposals

2.3 Proposers are encouraged to keep proposals concise and to the point. Elaborate brochures are not needed.

2.4 Proposals shall include a table of contents and each page shall be sequentially numbered in the lower right hand corner.

2.5 Exceptions to Contract Documents – The Proposer shall clearly state in the submitted proposal any exceptions to, or deviations from, the minimum proposal requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the proposals. Proposers are cautioned that exceptions taken to this RFP may cause their proposals to be rejected.

2.6 Incomplete Information – Failure to complete or provide any of the information requested in this Request for Proposal, including references, and/or additional information as indicated, may result in disqualification by reason of “non responsiveness”.

2.7 No responsibility will be attached to any person for premature opening of a proposal not properly identified.

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3.0.2 Proposers are advised that in the event any such agreement contradicts Greenville Water’s requirements, the proposal may be rejected due to the contradiction unless Proposer indicated deletion of such clauses. If agreement form indicated a firm other than the Proposer is contractor, vendor, or payee, the proposed contractor, vendor or payee must also indicate concurrence with the deletion of such clauses.

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3.1.1 Payment terms for services authorized under this agreement shall be net forty five (45) days upon receipt of an original invoice and after services are performed, inspected, Certificate of Occupancy (CO) issued, and accepted and all required reports received in a format acceptable to Greenville Water unless otherwise agreed upon.

3.1.2 Greenville Water may withhold payment for reasons including, but not limited to the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause.

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4.0 Purpose – The house will be constructed at 1969 Trammel Gap Rd Saluda NC 28773.

Rick Pfleiderer, Project Manager/Coordinator, is the Owner’s Representative and may be contacted regarding any questions or for a pre-bid job site inspection; phone 864-241Minimum total square footage is 1300 square feet

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4.1 Scope of Work – Greenville Water is seeking proposals from qualified contractors to construct a house as listed above. The completed house will have all appliances included (oven, range, over stove microwave with vent and dishwasher). Standard interior and exterior colors, cabinets, Formica counter top, carpet and flooring to be determined by Greenville Water after contract is signed

4.2 EXTENT OF WORK A. Contractor shall provide all necessary supplies, equipment and personnel to complete the above project B. Option A- Greenville Water at its sole discretion may include the following items

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6.0 Award shall be made to the Proposer submitting the most responsible and responsive proposal which offers the greatest value to Greenville Water with regard to the criteria detailed and specifications set forth herein. Greenville Water may select a proposer based on an “all or none” proposal, on individual responses, or as otherwise deemed to be in the best interest of Greenville Water.

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6.1 Proposal Evaluation Criteria – In general, the proposals will be evaluated based on, but not limited to, the general evaluation criteria stated below and the completeness, clarity and content of the proposal.

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6.2 Financial terms will not be the sole determining factor in the award. To determine the award Greenville Water will use a proposal evaluation method that will enable them to award a contract to the Proposer offering services and experience that represents the best overall value to Greenville Water.

6.3 Proposal Evaluation Procedures – Proposals will be evaluated individually by a proposal evaluation team (hereinafter referred to as Team) using the “Proposal Evaluation Criteria” as listed above.

6.3.1 Team members will evaluate each proposal based on their experience and judgment of how well the proposal addresses Greenville Water’s requirements.

Each prospective company is assured that any proposal submitted will be evaluated independently using the best available information and without any

forgone conclusions.

6.3.2 Consideration will also be given to written clarification provided during the evaluation process and input from staff or other persons judged to have useful expertise that should be considered in a responsible, fair assessment of the relative merits of each proposal.

6.3.3 The team may arrange demonstrations and/or conference calls with representatives of the companies whose proposals are deemed to be within the “competitive range.” The purpose shall be for the clarification of any aspect of the proposal that is deemed to have a material bearing on arriving at a fair determination of which proposal offers the best overall value.

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7.0 Financial Proposal: This portion of the Company’s proposal shall include ONLY the completed proposed cost. Contractor shall provide detailed cost for Option A.

7.1 Non-Financial Proposal: This portion of the proposal may be organized in a format determined by the Proposer, but should include all materials of the proposal relating to the equipment and service proposed, specifications, requirements, warranty, service plan and other information of a non-financial nature. Also include in this portion an implementation schedule detailing all key project milestones in a timeline form that clearly indicates the start and completion of all events necessary to accomplish the scope of this proposal.

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Requested Payment Terms The undersigned proposer, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that she/he will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that she/he will furnish all required products/services and pay all incidental costs in strict conformity with these documents, for the stated prices as payment in full.

Submitting Firm: _________________________________________________________________

Address: _________________________________________________________________

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Authorized Signature: ________________________________________________________________

Date:___________________________ E-mail: _____________________________________________


Offered pricing shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract.

ADDENDA (It is the Proposer’s responsibility to check for issuance of any addenda)

The above-signed hereby acknowledges receipt of the following addenda:

Addenda Number___________ Date: _____________________

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VENDOR, at its own expense, shall procure and maintain during the entire term of this Agreement and any extensions thereof, the following insurance so as to cover all risk which shall arise directly or indirectly from VENDOR’S obligation and activities.

1. Workers Compensation and Employers Liability Insurance meeting the requirements of the North Carolina Workers Compensation Law covering all the VENDOR’S employees carrying out the work involved in this contract.

2. General Liability Insurance with limits of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. As a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the VENDOR or its employees carrying out the work involved in this contract.

3. Automobile Liability Insurance with either a combined limit of at least $1,000,000 per occurrence for Bodily Injury and Property Damage without sub-limits or split limits of at least $1,000,000 for Bodily Injury per person per occurrence and $1,000,000 for Property Damage per occurrence. Coverage shall include all owned, hired, and non-owned motor vehicles used in the performance of this contract by the VENDOR or its employees.

4. Professional Liability Insurance with limits of at least $1,000,000 per occurrence covering all work performed by the CONSULTANT, its employees, subcontractors, or independent contractors. If this coverage is written on a claim made policy form, the certificate of

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Subcontractors: In the case of any work sublet, the VENDOR shall require subcontractors and independent contractors working under the direction of either the VENDOR or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the VENDOR.

Qualifying Insurance: Policies shall be issued by insurers authorized to do business in the State of North Carolina and currently having an A.M. Best Rating of B+ or better. All policies shall be occurrence form. If Professional Liability coverage is written on a claims made policy form, the certificate of insurance must clearly state coverage is claims made and coverage must remain in effect for at least two years after final payment with the CONSULTANT continuing to furnish GREENVILLE WATER with certificates of insurance. The CONSULTANT shall be responsible for deductibles and self-insured retentions in the CONSULTANTS insurance policies.

Additional Insured: GREENVILLE WATER, its officers and employees shall be named as additional insureds on the VENDOR’s, subcontractors, and independent contractor’s general and automobile liability insurance policies and certificates of insurance. This provision does not apply to workers compensation insurance and professional liability insurance.


1. The Description area of the certificate should state: Greenville Water, its officers and employees are named as additional insureds. List Trammel Gap House as the scope of services the certificate covers.

2. The minimum liability limits required by GREENVILLE WATER are: $1,000,000. This must be occurrence form liability coverage.

3. The following address must appear in the Certificate Holder section:

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