«Coinneamh a’ Bhùird-Stiùiridh Meeting of the Board of Directors Taigh-Osda na Lùchairt The Palace Hotel Inbhir Nis Inverness Diluain 28 An ...»
The National Association of Gaelic Arts Youth Tuition Festivals
Coinneamh a’ Bhùird-Stiùiridh
Meeting of the Board of Directors
Taigh-Osda na Lùchairt
The Palace Hotel
Diluain 28 An Gearran 2005
Monday 28 February 2005
Fèisean nan Gàidheal
Taigh a’ Mhill
An t-Eilean Sgitheanach
Fòn 01478 613355
Facs 01478 613399
Fèisean nan Gàidheal
Coinneamh a’ Bhùird-Stiùiridh Meeting of the Board of Directors to be held in The Palace Hotel, Inverness Monday 28 February from 2.00pm Clàr Chùisean 1.2005.01 PRELIMINARIES (a) Present (b) Apologies (c) Confirmation of Minutes of the previous Board meeting Minutes of the meeting of the Board held on 7 December 2004 are circulated. Board members are asked to approve these as a true record of the meeting.
(d) Matters arising Board members are invited to raise any issues from the minutes not covered elsewhere on the agenda.
(e) Fèis Report Board members are asked to give verbal reports on developments and events within their own, and other, Fèisean.
1.2005.02 FINANCIAL ISSUES (a) Financial Report Fèisean nan Gàidheal’s budget for 2004-05, with performance against budget to 31 January 2005, is circulated.
Also circulated is a note of the grants pledged by Fèisean nan Gàidheal to that date, and the income and expenditure on individual projects. Board members are asked to note the contents of the report, and discuss any points they wish to raise.
(b) Bank Balances and up to date information These will be tabled at the meeting.
(c) Scottish Arts Council Funding Agreement 2005-06 A copy of the proposed Funding Agreement with the Scottish Arts Council for 2005-06 is circulated. Board members are required to confirm acceptance of this.
1.2005.03 POLICY ISSUES (a) Child Protection Policy revision Because of the introduction of new Child Protection legislation, Fèisean nan Gàidheal’s policy requires to be updated, and a background paper is circulated for information. Board members are asked to delegate this to staff to progress.
2 1.2005.04 DEVELOPMENT ISSUES (a) Progress against Fèisean nan Gàidheal Development Plan 2001-05 A report by the Director is circulated, outlining progress with the implementation of the current Fèisean nan Gàidheal Development Plan. Board members are asked to note the progress to date, and are invited to discuss any relevant items.
(b) Fèisean nan Gàidheal Development Plan 2005-10 A draft of the new Development Plan for Fèisean nan Gàidheal for the years 2005-2010 will be available to members in advance of the meeting. Board members will be asked to discuss the outline, and recommend any changes.
(c) New Gaelic developments A report is circulated on possible new funding from Bòrd na Gàidhlig. Board members are asked to approve the proposed Gaelic developments.
1.2005.05 OPERATIONAL ISSUES (a) Staff Progress Reports Progress Reports from staff are circulated. Board members are asked to note the content of these, and are invited to discuss relevant points.
(b) Tracking Exercise The Director will give a verbal update of the work being carried out by the RSAMD’s Research Department. A copy of the questionnaire being sent to a sample of former Fèis participants is circulated.
(c) Election of Board members A short report is circulated outlining the still vacant position on the Board, along with recommendations for filling it. Board members are asked to decide how to progress this.
4.2004.01 PRELIMINARIES (a) Present Peggy Nicolson (Fèis an Earraich); Fiona Johnston (Fèis Obar Dheathain); Ken Houston (Fèis Chataibh); Katie Adam (Fèis a’Bhaile); Joan Robertson (Fèis Tìr a’Mhurain); Cllr Donald John MacSween (Comhairle nan Eilean Siar, Observer); David Smillie (Highlands & Islands Enterprise, Observer); Arthur Cormack (Fèisean nan Gàidheal Director, Attending); David Boag (Fèisean nan Gàidheal Development Manager, Attending); Anne Willoughby (Fèisean nan Gàidheal Finance & Administration Officer, Attending), (b) Apologies Catriona MacIntyre (Chair, Fèis Lochabair); Kate Kerr (Fèis Dhùn Bhreatainn); John Joe MacNeil (Fèis Bharraigh); Ken MacKenzie (Fèis Latharna); Carolyn Paterson (Scottish Arts Council, Observer), Morag Anna MacLeod (The Highland Council, Observer) The Director welcomed everyone to the meeting, especially the three new board members: Joan Robertson, Peggy Nicolson and Katie Adam. As Catriona MacIntyre was unable to attend, Ken Houston agreed to chair the meeting.
(c) Election of Office Bearers This was the first meeting following the election of new Board members, and the Board was required to elect a Chair, Secretary and Treasurer. After discussion, and after being advised that legally, all the company was required to have was a Company Secretary, the Board members decided to elect a Chair, Vice-Chair and joint Secretary/Treasurer.
Catriona MacIntyre was nominated to remain as Chair Proposed by Fiona Johnston and seconded by Katie Adam Katie Adam was proposed as Vice-Chair Proposed by Peggy Nicolson and seconded by Fiona Johnston Ken Houston was nominated as Company Secretary and Treasurer Proposed by Joan Robertson and seconded by Katie Adam (d) Confirmation of Minutes of the previous Board meeting Minutes of the meeting of the Board held on 3 September 2004 were circulated. Board members approved the minute as a true record of the meeting.
(e) Matters arising Board members were invited to raise any issues from the minutes not covered elsewhere on the agenda but decided most were already covered, and there were, therefore, no matters arising.
(f) Fèis Report Board members were asked to give verbal reports on developments and events within their own, and other, Fèisean.
Ken Houston reported that Fèis Air an Oir were holding regular workshops and the children were working hard.
Fèis Chataibh had hosted a Blas launch event, and were interested to see how the festival develops. They had applied for development funding for developing Gàidhlig language through arts and crafts. Gàidhlig was now 4 spoken by very few people in East Sutherland, and they were to use arts and crafts to introduce the youngsters to Gàidhlig language. They were eager to get started on the YMI programme hoping to cover 4 schools between now and Christmas, 13 schools before Easter, and deliver the required number of visits over the year.
Fiona Johnston reported that they were asked to run a Pre-Mòd cèilidh but attendance was poor, consisting mostly off ex-Comunn members and parents. They were hoping to start some clàrsach workshops with Karen Marshalsey at the end of January. They could possibly run joint workshops with The Celtic Society sharing costs and although the Gàidhlig Club was still new there may also be an opportunity to work with them too.
Fèis Obar Dheathain was interested in hosting the Fèisean nan Gàidheal AGM this year.
Fiona had attended Fèis ’sa Mheadhan and reported that it had been well organised although the timing was unsuitable. The venue was not very appropriate but it had been successful with no problems.
Joan Robertson reported that Fèis Tìr a’ Mhurain and Fèis Tìr an Eòrna had hosted a joint cèilidh and it had been very successful. The follow-on classes were going well and they had applied for funding to purchase new accordions. Fèis Tìr a’ Mhurain was going to be held from the 4th of July and Fèis Tìr an Eòrna during the first week of July. They were hoping to apply for joint funding for new developments soon.
Katie Adam reported that Fèis a’ Bhaile had a successful Fèis in October and had applied to the development fund for groupwork classes. They had started that week with 6 participants and the classes would be dependent on tutor availability. They were currently working in conjunction with Fèis na h-Oige to run a drama workshop on Thursday nights.
Peggy Nicolson gave a report on all three Skye Fèisean stating that Fèis Ratharsaidh was due to be held in February, Fèis Throdairnis in July and Fèis an Earraich from 28 March - 01 April.
Fèis an Earraich was clashing with Fèis Lochabair this year but likely to have over 150 participants including a visit from The Armagh Pipers Club. They were hoping to revisit Ireland in 2006. Funding applications for the Cèilidh Trail had been sent off with help from Nicola Marshall. Follow-on classes were ongoing with classes running for piping, fiddle, accordion and clàrsach. They had requests for guitar classes as well which were under consideration.
The YMI programme was now up and running with 13 of the 21 schools in Skye & Lochalsh now participating with feedback, so far, very positive.
4.2004.02 INTRODUCTION FOR NEW BOARD MEMBERS The Director briefed all members on the current work of the organisation, and outlined the expected role of Board members. It was agreed that forms 288(a) would be sent out to all the new directors for completion before being submitted to Companies House.
4.2004.03 EXECUTIVE GROUP REPORT Board members were asked to note that the meeting of the Executive Group, due to be held on 23 November was cancelled, and consequently, there was no report on the meeting.
4.2004.04 FINANCIAL ISSUES (a) Financial Report Fèisean nan Gàidheal’s budget for 2004-05, with performance against budget to 17 November 2004, was circulated. Also circulated was a note of the grants pledged by Fèisean nan Gàidheal to that date, and because there was no Executive Group meeting, all the individual project budgets were included. Board members were asked to note the contents of the report, and discuss any points they wished to raise.
The Director gave a more comprehensive report for the new members, and advised that the Executive Group would normally deal with all project budgets prior to this meeting.
(c) Appointment of Auditor A report by the Director was circulated in relation to Angus Nicolson CA having left Mann Judd Gordon, who had been appointed as auditors at the AGM in September 2004. After taking legal advice, which confirmed to Board members that the company was acting correctly, Board members agreed to approve the recommendation to appoint Angus Nicolson of Nicolson CA as Fèisean nan Gàidheal’s auditor.
(d) Crannchur nam Fèisean Anne Willoughby had prepared a short report on how the first national raffle operated. Board members previously agreed by e-mail to run a raffle again in 2005, and were asked to confirm this decision.
The Board members were happy to agree to this, as well as an additional prize of £500 to the Fèis achieving the highest sales. Fiona Johnston thanked Anne Willoughby for her involvement in organising the last raffle.
4.2004.05 POLICY ISSUES (b) Grants Scheme for Fèisean Board members had been asked by e-mail to agree to increases in the percentages offered to Fèisean.
Further information had been included in the Board papers, and Board members confirmed this decision. The Director confirmed he was happy with the increases, but warned that real costs were also rising.
(b) Memorandum and Articles of Association A letter was enclosed from The Highland Council, outlining certain wording that would need to be inserted into our Memorandum and Articles of Association, in order for us to continue to benefit from rates relief.
The Director confirmed that he had not yet had a reply from Douglas Graham, Fèisean nan Gàidheal’s solicitor regarding this, and members were happy to leave this to him to bring to a satisfactory conclusion.
4.2004.06 DEVELOPMENT ISSUES (a) Progress against Fèisean nan Gàidheal Development Plan 2001-05 A report by the Director was circulated, outlining progress with the implementation of the Fèisean nan Gàidheal Development Plan. Board members noted the progress to date.
(b) Fèisean nan Gàidheal Development Plan 2005-10 Arthur Cormack gave an update on progress with preparing a new Development Plan for Fèisean nan Gàidheal for the years 2005-2010.
One of the difficulties was the ever-changing environment in relations to the arts, culture and Gaelic. For instance, Peter Peacock’s department had been in contact regarding statutory guidance to local authorities on teaching traditional music in schools. The other was a lack of time, given the Director’s very heavy workload.
Discussion took place regarding the mission statement and it was decided this should be ‘Our Culture – Our Future’.
David Smillie commented that our aim should be kept as simple as possible and our primary aim was to work with young people. It was agreed that the English translation ‘the National Association of Gaelic Arts Youth Tuition Festivals’ should be phased out, to reinforce our position as an organisation promoting Gàidhlig.
6 (c) Celebrating 25 years of the Fèis movement in 2005-06 David Boag gave an update on progress to date with Fèis Bharraigh’s plans for 25th anniversary celebrations in
2005. They were hoping to run a two-week Fèis with three concerts running consecutively at the end of the fortnight.
The Director also updated Board members on the book being compiled by Kate Martin.
4.2004.07 OPERATIONAL ISSUES (a) Staff Progress Reports Progress Reports from staff were circulated. Board members were asked to note the content of these, and were invited to discuss relevant points.
Fiona Johnston mentioned that a presentation to Aberdeen City Council could coincide with the AGM.
(b) Tracking Exercise Board members were asked to note that, following a tendering process, the contract for this work had been awarded to the RSAMD’s Research Department.
The Director reported that five consultants had been interviewed, and questionnaires were to be sent out to all Fèisean before Christmas. It was important that Fèisean identify as many former participants as possible, as the RSAMD were looking for 200 returns from a sample of 1,000.
(c) Election of Board members A paper was circulated with the results of the election to fill the 4 places on the Board, which became vacant this year. Board members were asked to note that although 3 new members were elected to the Board, there were no nominations from ‘all other areas’, and were are asked to consider how to fill the place left vacant by Jessie Newton.