«Subject to Confirmation MINUTES OF THE COUNCIL MEETING HELD AT THE COMMUNITY ADMINISTRATION CENTRE (CAC), 47 COLE STREET, SORELL ON 20 OCTOBER 2015 ...»
Subject to Confirmation
OF THE COUNCIL MEETING HELD AT THE
COMMUNITY ADMINISTRATION CENTRE (CAC), 47 COLE STREET, SORELL
ON 20 OCTOBER 2015
TABLE OF CONTENTS
1.0 ATTENDANCE 1
2.0 APOLOGIES 1
3.0 DECLARATIONS OF PECUNIARY INTEREST 1
4.0 CONFIRMATION OF THE MINUTES OF 15 SEPTEMBER 2015 1 MAYOR’S REPORT 5.0 2
6.0 SUPPLEMENTARY ITEMS 3
7.0 COUNCIL WORKSHOPS REPORT 3
8.0 DEPARTMENTAL REPORTS 4
GOVERNANCE – ROBERT HIGGINS, GENERAL MANAGER8.1 4
ENGINEERING & REGULATORY SERVICES – RUSSELL FOX, MANAGER8.2 5
HR, CUSTOMER & COMMUNITY SERVICES – KIM HOSSACK, ACTING8.3 MANAGER 15
FINANCE AND INFORMATION – TINA HOUSE, MANAGER8.4 19
9.0 PETITIONS 21
10.0 LAND USE PLANNING 21
10.1 DEVELOPMENT ASSESSMENT SPECIAL COMMITTEE MINUTES 22
11.0 GOVERNANCE 22
11.1 SOUTHERN WASTE STRATEGY AUTHORITY (SWSA) SEPTEMBER 2015 QUARTERLY REPORT 22
11.2 SOUTHERN TASMANIAN COUNCILS AUTHORITY QUARTERLY REPORT TO
11.3 COUNCILLOR CODE OF CONDUCT 23
12.0 ENGINEERING & REGULATORY SERVICES 23
12.1 RECREATIONAL WATER QUALITY MONITORING REPORT 2013/14 23
12.2 PUBLIC PLACES POLICY 24
13.0 FINANCE & INFORMATION 24
EXECUTIVE SUMMARY – FINANCIAL PERFORMANCE SEPTEMBER 201513.1 YTD 24
14.0 QUESTIONS FROM THE PUBLIC 25
15.0 CLOSED MEETING 26
16.0 ACRONYMNS 27 PAGE 1 The meeting commenced at 6.00 pm with Mayor Vincent in the Chair.
1.0 ATTENDANCE Mayor K Vincent Deputy Mayor B McDonald Councillor K Degrassi Councillor G Evans Councillor N Reynolds Councillor L White
3.0 DECLARATIONS OF PECUNIARY INTERESTCouncillor Reynolds expressed an interest in Item 12.2 – “Public Places Policy”.
4.0 CONFIRMATION OF THE MINUTES OF 15 SEPTEMBER 2015
“That the Minutes of the Council Meeting held on 15 September 2015 be confirmed.” 158/2015 MCDONALD/WHITE “That the Mayor’s communication report as listed be received” This communication is provided as a courtesy, any items that require Council action and/or decision will be listed as separate agenda items. Any Councillor requiring information on any matter contained in the communication report please contact the Mayor at any time.
“That the Council resolve by absolute majority to deal with any supplementary items not appearing on the agenda, as reported by the General Manager in accordance with the Local Government (Meeting Procedures) Regulations 2015.” In accordance with the requirements of Part 2 Regulation 8 (6) of the Local Government (Meeting Procedures) Regulations 2015, the Council by absolute majority may approve the consideration of a matter not appearing on the agenda,
where the General Manager has reported:
The General Manager advised that there was a Supplementary Item to be dealt with as Item 15.4 “Contract for Kerb and Channel Construction Works” in the ‘Closed Meeting’ section of the Agenda.
160/2015 DEGRASSI/EVANS “That the Departmental reports as listed be received.”
8.1 GOVERNANCE – ROBERT HIGGINS, GENERAL MANAGER Uniting Care Tasmania meeting – 17th September.
Hobart Airport Corp Planning & Coordination Forum meeting – 21st September.
SES Regional Coordinator meeting with Darren Carter – 21st September.
SERDA meeting – 22nd September.
Sorell Audit Panel meeting – 22nd September.
NRM South meeting with CEO Donald Coventry and Luke Diddams – 28th September.
CAC surplus land MOU and EOI meeting with Knight Frank and M. Beck – 28th September.
Pembroke Park Stage 1 opening – 30th September.
Chinese developers and Coordinator General rep – 6th October.
Information meeting with Southern Waste Solutions CEO and Secretary and Councillor G. Evans and Tasman Councillor R. Larner – 8th October.
Meeting with Falls Festival organisers – 12th October.
Meeting with Sorell Lions and Finance Officer – 13th October.
Meeting with Director and Deputy Director of LGD, Andrew Paul and David Metcalf to discuss merger / common service feasibility modelling MOU and RFQ – 13th October.
Dunalley Marina public meeting – 14th October.
Seniors Luncheon and Nugent Community meeting – 15th October.
Meeting with Minister Groom advisor from Dept of State Growth – 19th October.
Regional Cabinet meeting and SERDA presentation of South East Infrastructure Strategy – 20th October.
Common Service JV meeting – 20th October (refer activity report attachments).
SMT, budget, DASC and Council workshops – as scheduled.
8.2 ENGINEERING & REGULATORY SERVICES – RUSSELL FOX, MANAGERPURPOSE: To inform Council of the activities of the Engineering and Regulatory Services Department during the period 1 September 2015 to 30 September 2015.
Regulatory Services include the following, Planning, Building, Engineering, Plumbing, Environmental Health, Works Depot, Asset Management, Natural Resource Management etc.
ENGINEERING AND REGULATORY SERVICES – Russell Fox
The Brinktop Road re-construction works commenced on the 7 September and were completed on 2 October. Gordon Street re-sealing has now been postponed until 14 October to the 23 October. The last task to finish Stage 1 of the Pembroke Park redevelopment is to flexi-pave the netball courts which is scheduled to commence the last week of October.
Meetings attended included:
Waste management contractor concerning issues associated with the Hardwaste and Greenwaste collection services.
Marsh Insurers for review meeting covering safety, injury management and return to work.
September WHS committee meeting.
Dunalley Marina committee meeting.
During the month of September, Council received two requests to waive fee/s. As per Council’s Policy Number 9 of 2005 Part B, not-for-profit community based organisations can apply for waiver of fees, approved under the delegation of General Manager.
DEVELOPMENT ASSESSMENT – (Jenny Richmond) The following table provides details of the overall planning, plumbing and building
applications received for the year 1 September 2015 to 30 September 2015:
337 CERTIFICATES – (Jill Ray) Council also processed 42 certificates in September which relate to the sale of properties as detailed below (337 certificates).
DA’s – Development Applications SA’s – Subdivision Applications includes Boundary Adjustments PSA’s – Planning Scheme Amendments STR – Strata Applications ADH – Adhesion Orders DEVELOPMENT ASSESSMENT SPECIAL COMMITTEE –(John Molnar/Jenny Richmond) The Development Assessment Special Committee met on the 1st, 8th and 29th September 2015 to consider 2 applications requesting an extension of time for current permits, one 31 Lot subdivision at Whitelea Court, Sorell, one minor amendment to an approved subdivision, one amendment to a condition for a subdivision, and additions to the Midway Point Yacht Club. The application for a Skate Park at Dunalley was deferred pending discussions at a Council workshop.
DELEGATED AUTHORITY – (John Molnar / Jenny Richmond) During the month of September a total of 30 planning approvals / permits were issued including;
12 Applications approved as Permitted Developments; and 18 Applications approved as Discretionary Developments.
Of the permitted developments approved under delegation, 8 proposals were received which complied with development standards for “no permit required” under the Sorell Interim Planning Scheme 2015.
In summary 28 applications were approved under delegated authority with the remaining one subdivision and one development application approved by Council.
APPEALS – (John Molnar) There are currently two (2) appeals against approval for dwellings at Primrose Sands and Carlton Beach. The first one has had a preliminary directions hearing and is now progressing to onsite mediation whilst the second is yet to have a preliminary directions hearing.
STATUTORY PLANNING – (John Molnar) There has been a steady increase in the number of discussions and meetings between planning staff & prospective property owners and developers with particular note of the requirements associated with the new interim planning scheme.
The public advertising period for the new interim planning scheme ceased on the 28 th September and there were a total of 30 submissions including those lodged online on the Tasmanian Planning Commission’s iPlan website. Following this period, and within 3 months, I will assess and make recommendations to Council for their consideration and endorsement. The subsequent council report and resolution will then be forwarded to the Tasmanian Planning Commission for their consideration.
STRATEGIC PLANNING – (John Molnar) A final version of the Sorell Township Master Plan 2015 Update was endorsed by Council on the 15 September 2015 together with recommended changes. The final amended version will shortly be placed on public display.
BUILDING – (Rhiannon Baines) September 2015 A Total of 30 Completion Certificates (Building Work) were issued in September 2015.
A Total of 29 Building Applications were Approved in September 2015 (details below).
BN GM – Building Notice General Manager BO GM – Building Order General Manager BID – Building Inspection Direction BN BS – Building Notice Building Surveyor BO BS – Building Order Building Surveyor EO GM – Emergency Order General Manager
During the month of September 2015, Council’s Building Surveyor received 5 new enquiries requiring investigation which follows on from last month of 3 enquiries.
During September 2015, 4 Certificates of Final Inspection, 3 Occupancy Permits and 1 Form 46 – Schedule of Prescribed Features and Measured were issued.
During September 2015 the following inspections were undertaken:
PLUMBING – (Brian Dorman) There were 18 Plumbing Applications Approved for September 2015.
There were no Plumbing Orders issued in September 2015.
Plumbing Officers attend each Development Assessment Meeting weekly to view incoming Development Applications received.
DEVELOPMENT ENGINEERING – (Leon Ashlin) Assessments Development Engineering has examined 51 applications for the September period
which required engineering input as follows:
Development Engineering Compliance Development Engineering is continuing to actively undertake inspections and monitoring of approved developments under construction. Current developments
under construction are as follows:
Gatehouse Drive Stage 3 – Sorell Branders Road upgrade by Fewkes Audit inspections for new road, K&G, footpaths, driveways and stormwater infrastructure are ongoing for the above developments.
Subdivision Design Plans Received for Approval – (Future Construction)
Fulham Road and Primrose Sands Road out to tender. Advertised Tenders on Sat 12 Sept. Tenders close on Wed 7 October.
Brinktop Road contractor started works Mon 7 September. Completion occurred on 2nd October.
ENVIRONMENTAL HEALTH – (Greg Robertson) September 2015 Activities Noise pollution complaint investigations such as loud music and generator noise preventing residents from sleeping.
Several backyard burning complaints investigated.
Worked with IT & Customer Service to develop a more reliable and efficient green & hardwaste electronic booking system.
Preparation of a Public Places policy to assess applications for Public Places Permits, such as food vans, buskers, alfresco dining, entertainment and erection of signs or building on Council land.
Assessment of BA, BA’s and SPP’s have been completed.
School immunisation programme completed for 2015.
Follow up and enforcement action for outstanding food businesses that haven’t renewed their food business registrations.
Food business complaint investigation.
Recreational water quality report for 2014/15 prepared and submitted to the Director of Public Health.
Identified and developed a new database for private water sources & water cartage businesses that will now require registration under the Public Health Act 1997.
Preparation and distribution of application packs for temporary food businesses for the 2015 Falls Festival.
Worked with Brighton Council to develop enhancements to the RegEnts model of propertywise to enable more efficient processing of temporary food business applications.
COMPLIANCE – (Darren Carter) Compliance officers attended to the following requests