«Subject to Confirmation MINUTES OF THE COUNCIL MEETING HELD AT THE COMMUNITY ADMINISTRATION CENTRE (CAC), 47 COLE STREET, SORELL ON 15 DECEMBER 2015 ...»
Subject to Confirmation
OF THE COUNCIL MEETING HELD AT THE
COMMUNITY ADMINISTRATION CENTRE (CAC), 47 COLE STREET, SORELL
ON 15 DECEMBER 2015
TABLE OF CONTENTS
1.0 ATTENDANCE 1
2.0 APOLOGIES 1
3.0 DECLARATIONS OF PECUNIARY INTEREST 1
4.0 CONFIRMATION OF THE MINUTES OF 17 NOVEMBER 2015 2
5.0 MAYOR’S REPORT 2
6.0 SUPPLEMENTARY ITEMS 4
7.0 COUNCIL WORKSHOPS REPORT 4
8.0 DEPARTMENTAL REPORTS 4
8.1 GOVERNANCE – ROBERT HIGGINS, GENERAL MANAGER 4
8.2 ENGINEERING & REGULATORY SERVICES – RUSSELL FOX, MANAGER 5
8.3 HR, CUSTOMER & COMMUNITY SERVICES – KIM HOSSACK, ACTING MANAGER 16
8.4 FINANCE AND INFORMATION – TINA HOUSE, MANAGER 21
9.0 PETITIONS 23
10.0 LAND USE PLANNING 23
10.1 SUBDIVISION APPLICATION NO. SA 2011 / 00005 - 1 24 15 LAKE VUE PARADE, MIDWAY POINT 24
APPLICANT: ROGERSON & BIRCH SURVEYORS 24
10.2 SUBDIVISION APPLICATION NO. SA 2013 / 00007 - 1 25 19 JEANIE DRIVE, SORELL 25
10.3 SUBDIVISION APPLICATION NO. SA 2015 / 00024 - 1 25 10 BOATHOUSE RISE, LEWISHAM 25
10.4 DEVELOPMENT APPLICATION NO. DA 2015 / 00128 - 1 29 41-55 BALLY PARK ROAD, DODGES FERRY 29
10.5 SECTION 33 – REZONING OF LAND AT 39 GORDON STREET, SORELL AMENDMENT NO.
43/2015/2/1 32 39 GORDON STREET, SORELL 32
10.6 SORELL INTERIM PLANNING SCHEME 2015 – CONSIDERATION OF REPRESENTATIONS – SECTION 30J REPORT – LAND USE PLANNNG AND APPROVALS ACT 1993 33
11.0 GOVERNANCE 34
11.1 SOUTHERN TASMANIAN COUNCILS AUTHORITY QUARTERLY REPORT TO MEMBERS –SEPTEMBER 2015 34
11.2 ACKNOWLEDGEMENT OF TRADITIONAL OWNERS POLICY
3.0 DECLARATIONS OF PECUNIARY INTERESTThe Mayor requested any Councillors to indicate whether they had, or were likely to have, a pecuniary interest in any item on the agenda.
No Councillor indicated they had, or were likely to have, a pecuniary interest in any items on the agenda.
“That the Minutes of the Council Meeting held on 17 November 2015 be confirmed.” 184/2015 REYNOLDS/EVANS “That the Mayor’s communication report as listed be received.” This communication is provided as a courtesy, any items that require Council action and/or decision will be listed as separate agenda items. Any Councillor requiring information on any matter contained in the communication report please contact the Mayor at any time.
RFQ/tender meeting with Selection Committee of the four Councils for local government merger / common service modelling – 1st December.
HR Officer interviews – 7th & 8th December.
Meeting with Minister Groom Economic Development advisor – 8th December.
Meeting with Parks and Wildlife Service General Manager to discuss Wielangta Rd and other asset management issues – 10th December.
Common Service JV meeting – 10th December.
Meeting with RDA Tas – 11th December.
SMT, budget, DASC and Council workshops – as scheduled.
8.2 ENGINEERING & REGULATORY SERVICES – RUSSELL FOX, MANAGERPURPOSE: To inform Council of the activities of the Engineering and Regulatory Services Department during the period 1 November 2015 to 30 November 2015.
Regulatory Services include the following, Planning, Building, Engineering, Plumbing, Environmental Health, Works Depot, Asset Management, Natural Resource Management etc.
ENGINEERING AND REGULATORY SERVICES – Russell Fox
Stormwater works have re-commenced at Park Beach and will be finalised shortly. Roadworks on Primrose Sands Road are now complete and sealing of the reconstruction of Fulham Road is still scheduled to be done prior to Christmas. The Primrose Sands beach access ramp is due to be finished by Friday 12th December. Tenders closed for the upgrade of the Pittwater Community Centre on the 1st December 2015. All tender submissions received were well above the grant provided for the works. The rehabilitation works being undertaken on two of Sorell’s major stormwater drains is complete.
Meetings attended included:
Two meetings with Toxfree about greenwaste, hardwaste and public street bin cleaning services.
Sorell community conversation.
Pembroke Park users committee meeting.
MAST to approve Practical Completion for the Gypsy Bay Groyne extension.
Regular WHS committee meeting.
Meeting with interstate NHVR (National Heavy Vehicle Register) regulators.
(J Richmond/R Baines) During the month of November, Council received no requests to waiver Fee/s.
As per Council’s Policy Number 9 of 2005 Part B Not-for-profit Community Based Organisations can apply for waiver of fees, approved under the delegation of General Manager.
DEVELOPMENT ASSESSMENT – (J Richmond) The following table provides details of the overall planning, plumbing and building applications received for the year 1 November 2015 to 30 November 2015:
337 CERTIFICATES – (J Ray) Council also processed 44 certificates in November which relate to the sale of properties as detailed below (337 certificates).
DA’s – Development Applications SA’s – Subdivision Applications includes Boundary Adjustments PSA’s – Planning Scheme Amendments STR – Strata Applications ADH – Adhesion Orders DEVELOPMENT ASSESSMENT SPECIAL COMMITTEE – (J Molnar/J Richmond) The Development Assessment Special Committee did not meet during November.
DELEGATED AUTHORITY – (J Molnar/J Richmond) During the month of November a total of 23 planning approvals / permits were issued including;
13 Applications approved as Permitted Developments; and 10 Applications approved as Discretionary Developments.
Of the permitted developments approved under delegation, 7 proposals were received which complied with development standards for “no permit required” under the Sorell Interim Planning Scheme 2015.
In summary 22 applications were approved under delegated authority with the remaining approved by Council at its meeting on 20 October 2015.
APPEALS – (J Molnar) There are no appeals.
STATUTORY PLANNING – (J Molnar) An assessment of the submissions associated with the public consultation of the Sorell Interim Planning Scheme 2015 was carried out in November. Two workshops with Councillors have occurred and as a result the final report (providing the required section 30J report to the Tasmanian Planning Commission’s) is provided to Councillors in this Agenda of the 15 th December for consideration and endorsement.
STRATEGIC PLANNING – (J Molnar) No specific strategic planning is occurring at the moment as the major planning effort is towards both the submissions to the current interim planning scheme and shortly towards the State Planning Scheme.
A request to amend the interim planning scheme for 39 Gordon Street, Sorell (from Community Purpose to General Business) was received on the 12 November and is presented to Council for its consideration and approval in this Agenda.
BUILDING – (R Baines) November 2015 A Total of 22 Completion Certificates (Building Work) were issued in November 2015.
A Total of 21 Building Applications were Approved in November 2015 (details below).
BN GM – Building Notice General Manager BO GM – Building Order General Manager BID – Building Inspection Direction BN BS – Building Notice Building Surveyor BO BS – Building Order Building Surveyor EO GM – Emergency Order General Manager During the month of November 2015, Council’s Building Surveyor received 2 new enquiries requiring investigation which follows on from last month of 6 enquiries.
During November 2015 the following inspections were undertaken:
PLUMBING – B Dorman There were 16 Plumbing Applications Approved for November 2015.
There were 29 Certificates of Completion (Plumbing Work) issued in November 2015.
There were no Plumbing Orders issued in November 2015.
Plumbing Officers attend each Development Assessment Meeting weekly to view incoming Development Applications received.
DEVELOPMENT ENGINEERING – (L Ashlin) Assessments Development Engineering has examined 28 applications for the November
period which required engineering input as follows:
Development Engineering Compliance Development Engineering is continuing to actively undertake inspections and monitoring of approved developments under construction. Current
developments under construction are as follows:
Gatehouse Drive Stage 3 – Sorell Branders Road upgrade by Fewkes Audit inspections for new road, K&G, footpaths, driveways and stormwater infrastructure are ongoing for the above developments.
Subdivision Design Plans Received for Approval – (Future Construction) Nil
Fulham Road and Primrose Sands Road were commenced on 26 October 2015 by Andrew Walter Constructions (AWC). Primrose Sands Road completed on Wednesday 2 December and expect Fulham Road to be sealed on 16 December with completion on 18 December.
Homewood Drive reconstruction works have commenced. Works carried out by JRV Civil Construction Pty Ltd. This road will have a 6.0m wide gravel finish with first 40m (off Carlton River Road) sealed.
Boathouse Rise extension works have commenced. It will be finished similar to Homewood Drive. Works carried out by Depot.
ENVIRONMENTAL HEALTH – (G Robertson)
November 2015 Activities:
Noise pollution complaint investigations such as loud music preventing residents from sleeping.
Undertook necessary action to enforcement non-compliance with an Abatement Notice and blocked off the outlet of a septic tank discharging onto the foreshore in Boomer Bay.
New greenwaste & hardwaste schedule prepared for 2016.
Assessment of DA, BA’s and SPP’s have been completed.
Media release on new waste management services – featured on Win TV on 6 November 2015.
New cameras in the garbage trucks are operational and providing helpful information to resolve customer complaints.
Follow up and enforcement action for outstanding food businesses that haven’t renewed their food business registrations.
Food business inspection and complaint investigation.
Participated in the Regional Food Sampling Programme.
Inspection of unhealthy housing complaints.
Implementing the new Tasmanian Guidelines for Drinking Water Quality requirements for Registration of private water Suppliers and drinking water cartage businesses.
Meeting with Toxfree to discuss green & hardwaste and street bin collections. An additional bin will be provided outside the Sorell Library and larger bins at Pioneers Park.
Permits Falls Festival for temporary food businesses issued.
Prepared a submission to the Planning Reform Taskforce requesting inclusion of an on-site wastewater management code into the new Statewide Planning Scheme.
COMPLIANCE – (D Carter)
Compliance officers attended to the following requests:
DEPOT WORKS – (M Butterworth) This report is provided to brief Councillors of the current works program and the intended upcoming activities. While exact commencement timeframes for projects may vary and be subject to other reactive maintenance demands on resources, the report is intended as an indicative guide that may be of assistance in answering requests from the community.
Road Construction Crew Grading Fulham Road (following completion of construction works) and Bay Road.
Sealing of Primrose Sands Road as per Capital Works Budget 2015-16.
Road Maintenance Crew Maintenance of sealed road various locations pot hole patching, edge breaks etc. in accordance with maintenance system including Roads in the Sorell area, repair failures along Lewisham Road.
Stormwater Crew Installation of stormwater infrastructure in Lukeekah Street, Dodges Ferry.
Installation of stormwater infrastructure from 149 to 171 Lewisham Scenic Drive, Lewisham.
Parks and Reserves Crew Reconstruction of existing steps Flyway Island from Playground area to grassed open space area under construction.
Council owned Reserves are continuing with fire hazard reduction slashing.
Maintenance – Parks staff will continue to undertake general maintenance of the various parks, ovals and playgrounds across the municipality.
ASSET ENGINEER – (B Oakley)
Land Improvements Assets Having captured inventory, condition data and undertaken external valuations on Council’s buildings and roads assets, attention is now being turned to the Land Improvements asset category, which incorporates passive and active open spaces, sporting facilities and Councils networks of recreational track and trails.
The requirements of the inventory and condition assessment are currently being documented, with proposal requests expected to be presented to consultants in the early New Year.
The captured information will facilitate the management of these assets in MyData and enable financial/resource tracking and coordination of maintenance activities.