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«Minutes of the Meeting of the Council of the Municipality of Highlands East held on September 12, 2016 9:00 a.m. in the Council Chambers, ...»

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Minutes of the Meeting of the Council of the Municipality of Highlands East held on

September 12, 2016 9:00 a.m. in the Council Chambers, Wilberforce, Ontario.

Members Present: Staff Present:

Reeve, Dave Burton CAO/Treasurer, Shannon Hunter

Deputy Reeve Suzanne Partridge Clerk, Irene Cook

Councillor Cam McKenzie Ward 1 Roads Superintendent, Earl Covert

Councillor Joan Barton Ward 4 Environmental Supervisor, Glen Covert Chief Building Official, Laurie Devolin Regrets: Cec Ryall, Ward 3 Councillor

Attendance:

Chad Ingram Haliburton Echo Mark Arike The Highlander Delegations Nathan Martin, Account Manager, MPAC Sarah Groves, Municipal and Stakeholder Relations MPAC Anna Szadkowska, Abundant Solar Energy Inc.

Karen Francis re: request for entrance from municipal property Mike Thompson, Bruce Drake, Jack Close, Grant McCrea, Jim Chenoweth (McCrea Road)

Disclosure of Pecuniary Interest and general nature thereof:

• The Reeve called the meeting to order.

• The meeting commenced at 9:00 a.m.

• A quorum was present.

• He reminded Council of the Disclosure of Pecuniary Interest as noted on the agenda.

Disclosure of Pecuniary Interest and general nature thereof:

None declared.

Adopt Agenda 2016-309 Moved by: Joan Barton Seconded by: Cam McKenzie BE IT RESOLVED THAT the agenda for the Council meeting be adopted as circulated.

Carried.

1 Minutes of the Meeting of the Council of the Municipality of Highlands East held on September 12, 2016 9:00 a.m. in the Council Chambers, Wilberforce, Ontario.

Approval of Minutes 2016-310 Moved by: Cam McKenzie Seconded by: Joan Barton BE IT RESOLVED THAT the Council for the Municipality of Highlands East approves the minutes of the regular meeting on August 22, 2016.

Carried.

DELEGATIONS:

Nathan Martin, Account Manager and Sarah Groves, Municipal and Stakeholder Relations Municipal Property Assessment Corporation (MPAC) made a presentation to Council. Mr.

Martin provided an overview of MPAC and Ontario’s property assessment system. The Provincial Government passes legislation, sets property tax policies and sets education tax rates. MPAC establishes current value assessments and classifications for all properties in Ontario. Municipalities determine their revenue requirements, set municipal tax rates and collect property taxes. The Assessment Review Board is an independent tribunal that hears assessment appeals from property taxpayers. The property values are done on a four year assessment cycle – i.e. 2008, 2012 and 2016. Notices for the 2016 assessment values were mailed out to property owners July of this year.

Anna Szadkowska, Abundant Solar Energy Inc. provided Council with an overview of the company. Abundant Solar Energy Inc. is a solar development company and they are in process of getting ready for FIT5. They are a 100% Canadian owned company with strong solar capacities and specialize in FIT projects. They are now preparing for FIT5 and are looking for municipal support for three projects in Highlands East.

Karen Francis made a presentation to Council with a request to use municipal property to access her land off Hwy. 118. They currently have a legal right of way to their property on the west side of their property and would like to access the property from the east side and build their home closer to Hwy. 118. There are currently two 911 signs at Hwy. 118. The municipality already maintains a small section of Part 3 and if you veer to the right and go approximately 150’ you will reach their property. Ms. Francis requested permission from Council for entrance permit from east side over municipal land.

Mike Thompson, Bruce Drake, Jack Close, Grant McCrea, Jim Chenoweth addressed Council regarding McCrea Road access. Mike Thompson indicated that they have an ongoing problem with access on McCrea Road as an individual has placed a chain and pile of rocks on the land preventing access. They don’t have the kind of equipment to remove the rocks that have been placed there. Mr. McCrea provided council with a brief history of road. McCrea Road is located on the municipal owned concession (does diverge somewhat off the concession) and still being used by people for access.

2 Minutes of the Meeting of the Council of the Municipality of Highlands East held on September 12, 2016 9:00 a.m. in the Council Chambers, Wilberforce, Ontario.

Departmental Reports Building Department – Monthly Operations Report 2016-311 Moved by: Cam McKenzie Seconded by: Suzanne Partridge BE IT RESOLVED THAT Council receives the Building Department Monthly Report as information only, as submitted by the Chief Building Official.

Carried.

By-law Department – Monthly Operations Report 2016-312 Moved by: Suzanne Partridge Seconded by: Joan Barton BE IT RESOLVED THAT Council receives the monthly operations report from the By-Law Department.

Carried.

Administration Department Approval of Accounts 2016-313 Moved by: Joan Barton Seconded by: Cam McKenzie BE IT RESOLVED THAT General Accounts in the amount of $1,085,596.96 be approved.

Carried.

Budget Proof O. Reg. 284/09 2016-314 Moved by: Suzanne Partridge Seconded by: Joan Baron BE IT RESOLVED THAT Council receives this report, Ontario Regulation 284/09-Budget ProofExcluded Expenses, as submitted by the CAO/Treasurer.





–  –  –

Corduroy Event 2016 2016-315 Moved by: Joan Barton Seconded by: Cam McKenzie BE IT RESOLVED THAT Council receives this report, Corduroy Event – Haliburton Trail Riders as submitted by the CAO/Treasurer;

AND FURTHER THAT Council authorizes the road closure of Contau Lake Road to Cougar Lane and south of Forteseque to Snowmobile Trail and grants camping privileges (Robert McCausland Memorial Community Centre) to the Haliburton Trail Riders (subject to application and deposit) for the Corduroy Enduro Event held on September 23rd to September 25, 2016.

Carried.

Tax Department – Extension Agreement 2016-316 Moved by: Suzanne Partridge Seconded by: Joan Barton BE IT RESOLVED THAT Council receives this report and shall pass a by-law to enter into an Extension Agreement with the property owner.

Carried.

Non-rooftop Solar PV Projects (COSTELLO/COSTELLO/GOIN) 2016-317 Moved by: Joan Barton Seconded by: Cam McKenzie WHEREAS 2504651 Ontario Inc. and Abundant Solar Energy Inc. (the “Applicant”) proposes to

construct and operate a non-rooftop Solar PV Project (the “Project”) on the following properties:

Pin No. 39249-0104 Property Assessment Roll No. 4601 101 000 51600 0000 Pin No. 39235-0247 Property Assessment Roll No. 4601 601 000 08200 0000 Pin No. 39235-0245 Property Assessment Roll No. 4601 601 000 08000 0000

–  –  –

AND WHEREAS the Applicant has requested that Council of the Municipality of Highlands East indicate by resolution Council’s support for the construction and operation of the Project on the Property.

AND WHEREAS pursuant to the FIT Rules, Version 5.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts;

NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Highlands East supports the construction and operation of the Project on the Lands.

This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project, or for any other purpose.

AND FURTHER THAT Council authorizes the Reeve and Clerk to sign documentation on behalf of the Municipality.

Carried.

Karen Francis – Entrance Permit 2016-318 Moved by: Suzanne Partridge Seconded by: Cam McKenzie BE IT RESOLVED THAT Council directs staff to draft agreement for use of municipal land described as Part 3, 19R-901 for entrance to lands owned by Karen Francis (for the purpose of obtaining an entrance permit).

Carried.

Roads Department – Monthly Operations Report 2016-319 Moved by: Cam McKenzie Seconded by: Suzanne Partridge BE IT RESOLVED THAT Council receives the monthly operations report from the Roads Department.

Carried.

–  –  –

BE IT RESOLVED THAT Council receives this report, Amendment to 2016 Budget (Roads), as submitted by the Roads Superintendent and;

FURTHER THAT Council reallocates the budgeted funds of $15,000 for the Meteorite Lake Road towards a new culvert on Telephone Bay Road and ditching (Bicroft Heights, Gooderham & Irondale).

Carried.

Environment Department – Monthly Operations Report 2016-321 Moved by: Suzanne Partridge Seconded by: Cam McKenzie BE IT RESOLVED THAT Council receives the monthly operations report from the Environment Department.

Carried.

Ontario 150 Program Grant 2016-322 Moved by: Cam McKenzie Seconded by: Joan Barton BE IT RESOLVED THAT Council receives this report, Ontario 150 Program Grant, as submitted by the Environmental Supervisor;

AND FURTHER THAT Council supports the application to the Ontario 150 Program modifications & upgrades to the Cardiff Pool (new heater). These monies will form part of the 2017 budget should the application be approved.

Carried.

–  –  –

Attendance:

Chris Jones Municipal Planning Services Open Public Meeting 2016-323 Moved by: Joan Barton Seconded by: Cam McKenzie BE IT RESOLVED THAT this scheduled Public meeting be declared open to discuss the following applications made under Section 34 of the Planning Act, R.S.O. 1990, cp.13 as

amended, as follows:

1. Applicant: Quibell, Wayne Purpose: The purpose of the proposed by-law is to amend the Restricted Area (Zoning) By-Law No. 2005-29 as amended to lands legally described as Lot 33, Plan 611, located in Part Lot 15, Concession 16 (Monmouth). The purpose of the application is to permit the construction of a twounit dwelling.

The proposed zoning by-law amendment, if approved, would rezone the subject lands to a General Residential Exception (R1-9) Zone.

File No. RZ-06-2016 Roll No. 4601 602 000 37527 0000

2. Applicant: Bilyk, Alexander and Christina Purpose: The purpose of the proposed by-law amendment is to amend the Restricted Area (Zoning) By-Law No. 2005-29 as amended to lands located in Part Lot 4, Concession 4 (Cardiff) with frontage on Eels Lake. The application, if approved, would permit the replacement and expansion of a detached garage, which is located within the required 2 metre interior side yard setback, with setbacks of 0.93 metres at one corner and 1.2 metres at the other corner. The proposed replacement garage would have a total floor area of 734 square feet, which includes an upper loft of 254 square feet.

In addition, the applicant also requires relief from the minimum interior side yard setback for the LSR Zone to accommodate an expansion to the existing dwelling. The required interior side yard setback is 8 metres (26.2 feet), which would be reduced to 3.65 metres (12 feet) to accommodate a proposed 575 square foot addition to the rear of the existing dwelling.

File No. RZ-07-2016 Roll No. 4601 101 000 14200 0000 Carried.

–  –  –

File No. RZ-06-2016 Roll No. 4601 601 000 37527 000 Applicant: Wayne Quibell

Attendance:

Wayne Quibell Mr. Quibell was in attendance at the public meeting. There was no one else in attendance to

either support or oppose the application. Public notice for the meeting was given as follows:

August 12, 2016 - first class prepaid mail to all persons & bodies as per Planning Act, notice posted August 12, 2016 on site. As of 4:30 p.m. September 9th, 2016 there were a total of zero (0) written submissions Mr. Quibell addressed Council regarding his application for rezoning. He intends to construct 42’ x 42’ duplex on lot and has been working with the City of Kawartha Lakes (Places for People) and has recently entered into a contract with them.

File No. RZ-07-2016 Roll No. 4601 101 000 14200 000 Applicant: Alexander and Christina Bilyk

Attendance:

Alexander Bilyk Christina Bilyk Mr. Bilyk was in attendance at the public meeting. There was no one else in attendance to

either support or oppose the application. Public notice for the meeting was given as follows:

August 12, 2016 - first class prepaid mail to all persons & bodies as per Planning Act, notice posted August 12, 2016 on site. As of 4:30 p.m. September 9th, 2016 there were a total of zero (0) written submissions Mr. Bilyk addressed Council regarding his application for rezoning. He is a member of Eels Lake Cottage Association for many years and has spoken with his neighbors on both sides of the property. He would like to build an addition to rear of existing cottage (cottage encroaches into side yard setback) and the addition will not further encroach into the setback. He would also like to build a new larger garage in the same footprint and the garage also encroaches into the side yard setback.

–  –  –

Adjourned Public Meeting 2016-324 Moved by: Cam McKenzie Second by: Suzanne Partridge BE IT RESOLVED THAT this Public meeting be adjourned and Council meeting be reconvened.

Carried.

The Public Meeting was adjourned at 10:40 a.m.

–  –  –

FURTHER THAT Council accepts the recommendations in this report and that by-law to stop up, close and convey the original shore road allowances be enacted at this meeting.

Carried.

Surplus Lands – shoreline road allowance 2016-326 Moved by: Cam McKenzie Seconded by: Suzanne Partridge BE IT RESOLVED THAT the following application for the Closure and Conveyance of Shoreline Road Allowances be declared surplus lands by Council and that the application be approved in

principle and be forwarded to Bishop and Rogers for processing:

• Gilles and Sharon Louise La Fleche; Conc. 15, Pt. Lot 33, Plan RD149, geographic Township of Glamorgan (Minnicock Lake) Roll No. 4601 903 000 34000 0000 Carried.



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