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«Minutes of the Public Meeting of the Board of Directors Tuesday, February 24, 2015, at 1:30 p.m. Memorial Civic Centre, Campbellton, N.B. (Original ...»

Minutes of the Public Meeting of the Board of Directors

Tuesday, February 24, 2015, at 1:30 p.m.

Memorial Civic Centre, Campbellton, N.B.

(Original version signed and archived)

Present: Paul F. Couturier (Chairman) Gabriel Godin (Vice-Chairman)

Christian Mercier Philippe Ferguson

Lester Young Sonia A. Roy

Rita Godbout Paulette Sonier-Rioux

Donald Thériault Roger Doiron Anne C. Soucie Adélard Cormier Jean Castonguay, President and Chief Executive Officer, ex-officio member Dr. France Desrosiers, Regional Chief of Staff, ex officio member Linda Sunderland, Chairperson of the Professional Advisory Committee, ex-officio member Senior managers present: Richard Losier, Chief Operating Officer, Zone 1B (Beauséjour) Jacques Duclos, Chief Operating Officer, Zone 5 (Restigouche) Gisèle Beaulieu, Chief Operating Officer, Zone 4 (Northwest) Stéphane Legacy, Chief Operating Officer, Zone 6 (Acadie-Bathurst) Alain Béchard, Vice-President, Finance Absent: Bonnie Mae Martin Excused: Tracy Peters Recording secretary: Sonia Haché-Lanteigne

1. Call to order The Chairman of the Board of Directors welcomed the participants and called the meeting to order at 1:30 p.m.

2. Constitution of quorum and notice of meeting The meeting was duly called and quorum was achieved.

3. Approval of the agenda MOTION 2015/02/24-01P It was moved by Christian Mercier, seconded by Sonia A. Roy, that the Board of Directors approve the agenda as presented.

Motion carried unanimously.

4. Declaration of potential conflicts of interest Anne Soucie reported a conflict of interest. When Dr. France Desrosiers will present her report, she will abstain as her son is one of the physicians who will be nominated.

Public meeting of the Board of Directors p. 2 of 7 February 24, 2015

5. Approval of the minutes of the November 25, 2014 meeting MOTION 2015/02/24-02P It was moved by Philippe Ferguson, seconded by Lester Young, that the Board of Directors approve the minutes of the November 25, 2014 meeting as read.

Motion carried unanimously.

6. Business arising from the minutes Nothing to report.

7. Report by the President and CEO Jean Castonguay presented the President and CEO’s report. The following issues were

raised:

• Organizational performance – inpatient and outpatient surveys;

• Organizational performance – scorecard;

• Regional Health and Business Plan 2015-2018;

• Strategic planning for Vitalité Health Network;

• 2015-2016 capital budget;

• New programs, services, and infrastructures;

• Relationships with our partners and community agencies – recent meetings.

A question was raised regarding the clinical services plan. As far as the position of the Department of Health is concerned, it was inquired whether the Board had any guarantee that the Department would respect the directions adopted and not impose a direction shared with Horizon and other stakeholders. It was pointed out that the Regional Health Authorities Act holds the Department responsible for developing a provincial plan and hence requires the two regional health authorities to plan how they will deliver services to meet the population’s needs. It was also explained that the clinical services planning process takes place every three to five years. The Regional Health and Business Plan reflects the broad strategic directions.

Following the presentation given by the President and CEO, explaining the clinical services strategic planning exercise, Adélard Cormier stated that considering that the clinical services strategic planning exercise is a continuing process that will be ongoing in the beginning of fiscal year 2015-2016, he moved that delivery of health care services to the population by Vitalité Health Network continue and that these health care services be provided in accordance with the Network’s Regional Health and Business Plan.

MOTION 2015/02/24-03P

It was moved by Adélard Cormier, seconded by Philippe Ferguson, that the Board of Directors approve that the delivery of health care services to the population by Vitalité Health Network continue and that these health care services be provided in accordance with the Network’s Regional Health and Business Plan 2015-2018.

–  –  –

It was moved by Lester Young, seconded by Donald Thériault, that the Board of Directors approve the President and CEO’s report as presented.

Motion carried unanimously.

8. Committee reports

–  –  –

Paul Couturier presented the reports of the December 2, 2014 and January 23, 2015

meetings of the Executive Committee. The following issues were raised:

• Exchange to take stock of the situation since the President and CEO’s arrival;

• Common concerns of senior managers at the last meeting of the Board of Directors;

• Government announcements on strategic program review;

• Meeting schedule of the Board of Directors and its committees.

–  –  –

It was moved by Sonia A. Roy, seconded by Philippe Ferguson, that the Board of Directors approve the reports of the December 2, 2014 and January 23, 2015 meetings of the Executive Committee as presented.





–  –  –

It was moved by Anne Soucie, seconded by Donald Thériault, that the Board of Directors adopt motions 2015/01/22-03GMC, 2015/01/22-04GMC, and 2015/01/22GMC.

<

–  –  –

It was moved by Anne Soucie, seconded by Paulette Sonier-Rioux, that the Board of Directors approve the report of the January 22, 2015 meeting of the Governance and Nomination Committee as presented.

–  –  –

Philippe Ferguson presented the report on the February 17, 2015 meeting of the

Finance and Audit Committee. The following issues were raised:

• Presentation of the 2014-2015 audit plan (motion 2015/02/17-02FV);

• Capital equipment budget for 2015-2016 (motion 2015/02/17-04FV);

• Campbellton Emergency Department renovation project (motion 2015/02/17FV);

• Financial statements dated January 2015 (motion 2015/02/17-06FV);

• Approval of increases in the 2014-2015 budget (motion 2015/02/17-07FV);

• Lines of credit for National Bank MasterCard credit cards (motion 2015/02/17FV).

<

–  –  –

It was moved by Philippe Ferguson, seconded by Donald Thériault, that the Board of Directors endorse motions 2015/02/17-02FV, 2015/02/17-04FV, 2015/02/17-05FV, 2015/02/17-06FV, 2015/02/17-07FV, and 2015/02/17-09FV.

–  –  –

It was moved by Philippe Ferguson, seconded by Rita Godbout, that the Board of Directors approve the report on the February 17, 2015 meeting of the Finance and Audit Committee as presented.

–  –  –

It was moved by Anne Soucie, seconded by Lester Young, that the Board of Directors approve the report of the January 12, 2015 meeting of the Quality and Risk Management Committee as presented.

–  –  –

8.5 Regional Medical Advisory Committee Dr. France Desrosiers presented a proposal of appointment from the Regional Medical Advisory Committee dated February 3, 2015.

–  –  –

8.6 Professional Advisory Committee Linda Sunderland presented the report on the January 28, 2015 meeting of the

Professional Advisory Committee. The following issues were raised:

• Date and Time Format policy;

• Professional Services record audits;

• Abbreviation Manual review and update process;

• Regional Professional Practice Council’s terms of reference;

• Report of the quality and patient safety sector.

–  –  –

It was moved by Philippe Ferguson, seconded by Adélard Cormier, that the Board of Directors endorses motion 2015/01/28-03CPC stating that the PAC approves the Regional Professional Practice Council’s terms of reference with the changes recommended.

–  –  –

It was moved by Sonia A. Roy, seconded by Gabriel Godin, that the Board of Directors approve the report of the January 28, 2015 meeting of the Professional Advisory Committee as presented.

–  –  –

It was moved by Roger Doiron, seconded by Philippe Ferguson, that the Board of Directors endorse motion 2015/02/12-ad-hoc identifying the next steps to be taken, as well as any other additional steps that may be needed.

–  –  –

It was moved by Donald Thériault, seconded by Christian Mercier, that the Board of Directors approve the report of the February 12, 2015 meeting of the Ad Hoc Committee on Medical Travel as presented.

–  –  –

9.1 Presentation – Centre of Excellence for Youth Mental Health Jacques Duclos presented the Centre of Excellence for Youth Mental Health, with assistance from Nathalie Langlois, Clinical Nurse Specialist, and Nathalie Perron, resource nurse. These two nurses have worked on this project and will present the work and clinical training developed at the Restigouche Hospital Centre. The terminology used for this project is excellence centre for youth mental health but it is rather seen as an excellence centre for the mental health of children and youth in the province. It was suggested that the centre be implemented in a permanent infrastructure in Zone 5 in Campbellton.

–  –  –

It was moved by Sonia A. Roy, seconded by Christian Mercier, that the Board of Directors ratify the suggestion that the Centre of Excellence for Youth Mental Health be set up in a permanent infrastructure in Zone 5 in Campbellton, close to the Restigouche Hospital Centre.

–  –  –

9.2 Healthy Food Environments policy Jacques Duclos, in collaboration with Linda Sunderland, Clinical Nutrition Manager in Zone 5, presented the Healthy Food Environments policy, promoting healthy eating in all facilities and points of service of Vitalité Health Network.

10. Adjournment

–  –  –

11. Opportunity for comments from the public

The following parties asked to speak during the public meeting:

• Clem Tremblay, Dalhousie Mayor;

• Dr. Hubert Dupuis, Jacques Verge and Louise Blanchard, from Égalité santé en français.

Paul Couturier Jean Castonguay Chairman of the Board of Directors Board Secretary



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