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«Minutes of the Public Meeting of the Board of Directors Held on Tuesday, February 26, 2013, at 6:30 p.m. Conference Room Campbellton Memorial Civic ...»

Minutes of the Public Meeting of the Board of Directors

Held on Tuesday, February 26, 2013, at 6:30 p.m.

Conference Room

Campbellton Memorial Civic Centre

(Original version signed and archived)

Present: Paul F. Couturier (Chairman)

Roger Doiron

Phillipe Ferguson (Treasurer)

Rita Godbout

Gabriel Godin (Vice-Chairman)

Monique A. Leblanc

Christian Mercier

Tracy Peters

Sonia A. Roy

Anne C. Soucie

Sister Gaëtane Soucy

Donald Thériault

Rino Volpé (President and Chief Executive Officer, ex officio member) Dr. France Desrosiers (Regional Chief of Staff, ex officio member) Linda Sunderland (Chairperson of the PAC, ex officio member) Absent: Adélard Cormier Bonnie Mae Martin Paulette Sonier Rioux Executives present: Richard Losier: Chief Operating Officer, Zone 1B Beauséjour Alain Béchard: Vice-President of Finance Pierre Verret, Chief Operating Officer, Northwest Zone Jacque Duclos, Chief Operating Officer, Restigouche Zone Stéphane Legacy, Chief Operating Officer, Acadie-Bathurst Zone Annette LeBouthillier, Vice-President of Quality, Nursing Practice, and Public Health Gisèle Beaulieu, Vice-President of Planning and Organizational Development Recording Secretary: Cynthia LeBlanc

1. Call to order The Chairman welcomed the participants and called the meeting to order at 6:28 p.m.

2. Constitution of quorum and notice of meeting The meeting was duly called and quorum achieved.

3. Remarks by the Chairman of the Board of Directors This meeting was the current Board's third meeting. The Chairman said that he was pleased with the frank and honest discussions taking place among the participants.

Public meeting of the Board of Directors p. 2 of 9 February 26, 2013

4. Approval of the agenda MOTION 2013/02/26-01P It was moved to approve the agenda as presented.

Carried unanimously.

5. Declaration of potential conflict of interest Nothing to report.

6. Approval of the minutes of the November 28, 2012 meeting MOTION 2013/02/26-02P That the minutes of the November 28, 2012 meeting be approved with the following


These should read, “That it be ensured that the people sitting on the Board of Directors are able to function in Vitalité Health Network’s working language.”

–  –  –

8. Report by the President and CEO

The CEO's report addressed the following topics:

1. The new focus of the five partners in the New Brunswick health care system, namely the Department of Health, Vitalité and Horizon health networks, FacilicorpNB, and the Health Council.

–  –  –

Mr. Couturier thanked the new CEO and the management team for their wonderful work.

9. Committee reports

9.1 Executive Committee The committee had met twice, on January 21 and February 7.

During the January 21 meeting, the committee had met with two external groups, at their request, namely elected officials from Caraquet and the group Égalité Santé en français.

The committee also went on to discuss the following topics:

–  –  –

That Adélard Cormier, from Zone 1B, be appointed to sit on the Capital Projects Committee in relation to the operating room project at the Dr. Georges-L.-Dumont UHC and that Gabriel Godin, from Zone 6, be appointed to sit on the committee working on the Chaleur Regional Hospital expansion project.

–  –  –

That the plan presented for the distribution of the 2013-2014 equipment budget be submitted to the Department of Health, as requested.

–  –  –

On February 7, the committee had met with the Minister of Health, who had also taken the opportunity to tour the Chaleur Regional Hospital and to meet with the physicians.

During this meeting, the Minister confirmed to the committee the need to increase the efficiency of the province’s health care system.

The Board and management of Vitalité Health Network also had to strive to maintain a comprehensive vision for the Network.

–  –  –

9.2 Governance and Nomination Committee The committee had met on January 25 and had held a follow-up meeting on February 20.

Members had examined their terms of reference, finalized the work plan for the year, and


–  –  –

The committee had moved the following motions:

1. That a letter be written in response to the foundations in Zone 6 indicating that Vitalité Health Network wished to maintain harmonious collaboration with its foundations but that it had recently been clarified that approving the foundations’ bylaws fell outside the health networks’ mandate;

–  –  –

9.3 Quality and Risk Management Committee

The committee discussed the following topics at its February 4 meeting:

Improvement of the C. difficile situation at the Dr. Georges-L.-Dumont University Hospital Centre; staff were congratulated for their work.

Examination of the results of the health system scorecard published by the New Brunswick Health Council;

Follow-up on progress on the operating room project at the Dr. Georges-L.-Dumont University Hospital Centre;

Examination of the reports of the Regional Quality and Safety Committee meetings;

One visit one problem: the College of Physicians and Surgeons of New Brunswick and the New Brunswick Medical Society were examining this issue;

Examination of the dashboard for quality and risk management.

The committee had approved three motions:

–  –  –

That the Guide on Managing Disruptive Behaviour (including the guide, toolbox, and policy) be adopted as the tool for managing medico-legal and disciplinary situations related to physicians.

–  –  –

That all managers and physicians be encouraged to apply the General Dress Code Master Policy (GEN.4.70.10) adopted in December 2012 and to remind their teams to show discretion with respect to personal conversations.

–  –  –

9.4 Ethics Committee The committee had met on February 4 specifically to obtain follow-up on the infrastructure in place for the family planning service.

Catch-up funding had been earmarked for this file.

It was suggested to initiate discussions with our social partners to raise their awareness of the importance of further developing programs able to positively influence youth on an issue as delicate as sex education and on the privilege of being carriers of life.

–  –  –

9.6 Human Resources Committee In the absence of Paulette Sonier-Rioux, Rita Godbout presented the committee’s

activities at its February 12 meeting. The committee had discussed the following topics:

–  –  –

The committee moved the following motion:

Whereas the sick leave provisions of the collective agreements constitute a form of insurance in case of loss of salary attributable to health problems;

Whereas frequent employee absences disrupt departmental operations and impact the continuity of care and services;

Whereas sick leave affects the rate and cost of overtime;

Whereas sick leave represents an annual cost of approximately $17 million per year for the Network as a whole;

Be it resolved that the Board mandate the management team and all the Network’s managers to redouble their collective efforts to manage sick leave in order to achieve the sick leave reduction targets set by the province, i.e. a 10% reduction in total hours by March 31, 2014 and an additional 10% reduction by March 31, 2015.

An additional meeting is planned for April 22 to examine the improvement plan that must be completed before the next accreditation survey.

–  –  –

That the report of the Human Resources Committee be approved, with the motion adopted.

Motion carried unanimously.

9.7 Medical Advisory Committee The Board dealt with the approval of physicians’ privileges in camera.

–  –  –

Criteria were defined for medical education for physicians who are not members of the College of Family Physicians of Canada or the Royal College of Physicians and Surgeons of Canada.

(S. Soucy returned) Dr. Anne LeBouthillier was appointed interim surgery representative on the Regional MAC for a term ending on July 1, 2015 (with a possible renewal for a second term).

–  –  –

That the report of the Regional Medical Advisory Committee be approved.

Motion carried unanimously.

9.8 Professional Advisory Committee The committee had met on December 6, 2012 and January 15, 2013.

–  –  –

Examination of the “Abbreviations, Symbols, and Dose Designations Not Permitted” and “Telephone Orders” policies;

The Professional Advisory Committee had received the following reports:

Provincial Drugs and Therapeutics Committee – October 11, 2012;

Regional Quality and Patient Safety Committee – November 5, 2012.

–  –  –

That the report of the Professional Advisory Committee for January 15, 2013 be approved, with the motions adopted.

Motion carried unanimously.

10. Presentation on the Eating Disorders Clinic, Zone 5 This multidisciplinary program exists to deliver ambulatory care assessment and treatment services for children and youth with eating disorders, based on best practices.

This program is accessible in Zone 5 of Vitalité Health Network, but the possibility of implementing the program in the other zones is currently under study.

With the agenda having been completed, it was moved to adjourn at 8:35 p.m.

Paul Couturier Rino Volpé Chairman of the Board of Directors Board Secretary

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