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«Regular Meeting Minutes Monday, December 14, 2015 Pursuant to due call and notice thereof the Britton City Council met in regular session at City ...»

Regular Meeting Minutes

Monday, December 14, 2015

Pursuant to due call and notice thereof the Britton City Council met in regular session at City Hall on

Monday, December 14, 2015 at 6:30 p.m. Present were Aldermen Freeman, Beck, Storley, Bosse,

Renner, Foreman Gerken and Attorney Scott. Mayor Fredrickson presided. Jason Bender, Kent Oland

and Doug Card also attended.

DOLLAR GENERAL MALT BEVERAGE AND WINE LICENSE HEARING: Freeman moved Beck

seconded to approve 2015-16 off sale malt beverage license and 2016 on-off sale wine license. All members voted aye, motion carried.

ZONING: Kent Oland met with the council concerning improvements to a mobile home that is grandfathered in a residential area. The Council advised Mr. Oland that they can’t issue a building permit until he has ownership of the property.

PUBLIC HEARING FOR PROPOSED DRINKING WATER SYSTEM IMPROVEMENTS: No persons

appeared for the hearing for the proposed Drinking Water System Improvement Project.

The need for the project: The City of Britton has experienced some breaks in the lines and water loss  estimated at 20%, as well as low fire flows and inoperable valves.

Alternatives: The city has considered several alternatives as outlined in the water study completed by  Helms and Associates. Doing nothing was considered as an alternative in all areas of the water system including water source, storage, and distribution.

Project: The city is proposing to update and paint the existing 250,000 gallon storage, and  constructing a new pump house with new booster pumps. The city is also proposing to replace all 4'' cast iron pipe and all cement 4'' pipe with 6" PVC pipe and add additional valves to help isolate sections of the City. This will help increase water flows and allow the City to isolate sections of town when repairs are needed. Existing valves that are not working will be replaced and valves will be added to fire hydrants so servicing can be completed without disrupting service.

Proposed Financing: The City of Britton is applying to the South Dakota Department of Environment  and Natural Resources for grant, loan, principal forgiveness loan or a combination of each.

The maximum amount of SRF loan to be borrowed; Up to $4,656,000.

 The revenue source pledged for repayment; Project Surcharge Revenue Bond.

 Interest Rate and Term: The note will be for up to 3.00% at a term no greater than 30 years.

 The effect of the proposed financing on user rates. If the proposed project financing is borrowed at  the full amount, rate and term, the surcharge rate would need to be $33.22 per user per month to meet the 110 percent debt coverage requirement based on 650 users. The surcharge rates will be determined after the funding package has been put in place. The project surcharge will be lower if DENR awards grant or principle forgiveness.

Resolution was passed to authorizesignatory on all documents pertaining to the funding application.

 Beck moved Storley seconded to introduce the following resolution. All members voted aye, motion carried.

RESOLUTION AUTHORIZING AN APPLICATION FOR FINANCIAL ASSISTANCE, AUTHORIZING THE

EXECUTION AND SUBMITTAL OF THE APPLICATION, AND DESIGNATING AN AUTHORIZED

REPRESENTATIVE TO CERTIFY AND SIGN PAYMENT REQUESTS.

–  –  –

WHEREAS, the City has determined that financial assistance will be necessary to undertake the Project and an application for financial assistance to the South Dakota Board of Water and Natural Resources (the “Board”) will be prepared; and WHEREAS, it is necessary to designate an authorized representative to execute and submit the Application on behalf of the City and to certify and sign payment requests in the event financial assistance is awarded for the Project,

–  –  –

1. The City hereby approves the submission of an Application for financial assistance in an amount not to exceed $4,896,000 to the South Dakota Board of Water and Natural Resources for the Project.

2. The Mayor and/or Board President are hereby authorized to execute the Application and submit it to the South Dakota Board of Water and Natural Resources, and to execute and deliver such other documents and perform all acts necessary to effectuate the Application for financial assistance.

3. The Mayor and/or Board President are hereby designated as the authorized representatives of the City to do all things on its behalf to certify and sign payment requests in the event financial assistance is awarded for the Project.

Adopted at City of Britton, South Dakota, this 14th day of December 2015.

APPROVED:

___________________________

Mayor City of Britton (Seal) Attest: ______________________________

City Finance Officer ORDINANCE #550 INTRODUCTORY PROVISIONS AND DEFINITIONS: Storley moved Renner seconded to introduce Ordinance #550 for its first reading. All members voted aye, motion carried.

Ordinance #550 entitled “An Ordinance Amending Chapter 17.04.050 Introductory Provisions and Definitions” was read for the first time. Storley moved Renner seconded to approve Ordinance #550 at this it’s first reading. Upon roll call vote all members present voted aye.





ORDINANCE #551 INTRODUCTORY PROVISIONS AND DEFINITIONS: Bosse moved Beck seconded to introduce Ordinance #551 for its first reading. All members voted aye, motion carried. Ordinance #551 entitled “An Ordinance Amending Chapter 17.56.040 Nonconforming Structures” was read for the first time. Bosse moved Beck seconded to approve Ordinance #551 at this it’s first reading. Upon roll call vote all members present voted aye.

ORDINANCE #552 INTRODUCTORY PROVISIONS AND DEFINITIONS: Freeman moved Bosse seconded to introduce Ordinance #552 for its first reading. All members voted aye, motion carried.

Ordinance #552 entitled “An Ordinance Amending Chapter 17.24.060 Residential District (R-1): Minimum Yard Requirements” was read for the first time. Freeman moved Bosse seconded to approve Ordinance #552 at this it’s first reading. Upon roll call vote all members present voted aye.

ORDINANCE #553 INTRODUCTORY PROVISIONS AND DEFINITIONS: Storley moved Renner seconded to introduce Ordinance #553 for its first reading. All members voted aye, motion carried.

Ordinance #553 entitled “An Ordinance Amending Chapter 17.32.060 Residential District (R-4); Minimum

–  –  –

Yard Requirements” was read for the first time. Storley moved Renner seconded to approve Ordinance #553 at this it’s first reading. Upon roll call vote all members present voted aye.

LAND ACQUISITION: Jason Bender met with the Council inquiring about a couple of lots that the City owns, asking if they are for sale. The Council advised Mr. Bender that they would take this under consideration.

TRUCK ROUTE: The Council discussed working with the county on a truck route. They also discussed setting load limits on residential streets. Mayor Fredrickson will appoint a committee for the truck route.

SNOW REMOVAL AND SANDING POLICY: Bosse moved Freeman seconded to adopt the following snow removal and sanding policy. All members voted aye, motion carried.

–  –  –

SNOW REMOVAL

After a 2” snow fall, once snow accumulation has stopped, the City Foreman will determine when to start the snow removal from the City streets. The following is the general order of the removal (exception will

be made depending on the day of the week, start time for school, or accumulation/drifting):

–  –  –

The city will make every attempt to plow all streets as soon as possible. All snow is plowed to the curb.

Residents should not pile or blow snow onto the street. If snow is piled/blown to the street creating a hazard, the issue will be addressed at the next council meeting and action will be taken.

SANDING PROCEDURE

Upon the City Foreman’s discretion, the following streets or areas will be sanded (in part/total) with city

sanding equipment:

–  –  –

If deemed necessary, upon request churches will be sanded for funerals or service.

Adopted this 14th day of December 2015 HOUSING & REDEVELOPMENT COMMISSION: The Council accepted the resignation from Warren Nelson on the Housing & Redevelopment Commission. There was discussion to have the apartment complexes appraised and then off them for sale. Storley moved Beck seconded to have the order an appraisal of the apartments. All members voted aye, motion carried.

–  –  –

SURPLUS PROPERTY: Freeman moved Renner seconded to declare a set of old bleachers and the Christmas candle lights as surplus. The bleachers will be given to the City of Veblen and the lights will be offered to another municipality. All members voted aye, motion carried.

CONTIGENCY TRANSFER: Beck moved Renner seconded to transfer the following amounts from the contingency fund. All members voted aye, motion carried. General Financial Administration-$3,500;

Promoting the City-$15,000; Planning & Zoning-$250.00.

SUPPLEMENTAL ORDINANCE: Storley moved Freeman seconded to introduce Ordinance #554 for its first reading. All members voted aye, motion carried. Ordinance #554 entitled “An Ordinance Providing for the Supplemental Appropriations for the City of Britton, South Dakota during the Fiscal Year 2015” was read for the first time. Storley moved Freeman seconded to approve Ordinance #554 at this it’s first reading. Upon roll call vote, all members voted aye, motion carried.

APPROVE 2016 NECOG AGREEMENT: Freeman moved Bosse seconded to approve the agreement with NECOG for 2016 in the amount of $1,533.89. All members voted aye, motion carried.

MINUTES: Bosse moved Beck seconded to approve the minutes of the November 9 regular meeting as printed. All members voted aye, motion carried.

CLAIMS PAYABLES: Freeman moved Beck seconded to approve payment of the claims payables listed at the end of the minutes, all members voted aye, motion carried.

CITY FOREMAN REPORTS: Foreman Gerken reported that they burned the rubble site, are cutting trees, and filling holes. There was a leak by Horton, Inc that was repaired. He is waiting on a quote on the asphalt packer and received a quote on a hot box transporter in the amount of $24,755. We will review these quotes at the special meeting on the 21st to get the purchase made in 2016.

Gerken also reported that there are manholes that need to be lowered and he will contact both the engineer and the contractor of the sewer improvement project to get this taken care of as they will be a problem for snow removal.

ADJOURNMENT: There being no further business, Freeman moved, Renner seconded the meeting adjourns. All members voted aye. Motion carried.

_________________________________________

Marie Marlow, Finance Officer APPROVED: _______________________________________

Clyde Fredrickson, Mayor

–  –  –

Published once at the total approximate cost of

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