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«Colorado Secretary of State Administrative Rules Program 1700 Broadway, Suite 200 Denver, CO 80290 303-894-2200 x6418 rules Deanna ...»

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Hyperlinks and URLs Hyperlinks and URLs included in rules text will be displayed as underlined text but disabled for publication in the CCR.

Example of numbered and bulleted paragraphs:

Create a Footnote Do not use the Word feature to create footnotes. Instead, insert them manually.

1. Type a number or symbol to the right of the text that the footnote pertains to. To make the number or symbol superscript, highlight it, then on the “Format” menu, click “Font”, and select the “Superscript” check box, then click OK.

2. Type the actual footnote directly beneath the paragraph or table to which it pertains.

First, select the “Footnote” style and type the footnote number or symbol, but do not apply superscript as the number/symbol will be too tiny to read. Then, insert a tab and type or paste the text of the footnote.

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Style a Table in Word Create tables using Word’s Table feature found on the “Insert” tab. If possible, avoid using partial borders. You can apply bold, underlining, and italics. You can also use merged cells and shading in your tables.

Example of a simple table created in Word:

Graphics When filing documents with the Secretary of State you may leave maps and figures embedded in your rules documents or attach them as separate files and the Administrative Rules Staff will scan them and embed them within the rules text.

Graphics and large tables can be presented in landscape view, for better appearance and usability.

Troubleshooting Formatting Problems Occasionally, when you open a document, the text may appear to have lost the styles you have

applied. If that happens, try Copying and Pasting into a new Template Document:

First select all the text (ctrl + A) and copy it (ctrl+C). Close the document. Then, navigate to the CCR Template saved on your local drive and open it. Next, paste your text (ctrl+V) into the new document and “Save As” an.rtf or.doc file with a new name.

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