FREE ELECTRONIC LIBRARY - Dissertations, online materials

Pages:   || 2 |

«How to use this guide 2016/17 The following information is a resource designed to give users an understanding of the City of Edmonton’s Gymnasium ...»

-- [ Page 1 ] --




How to use this guide


The following information is a resource designed to give users an

understanding of the City of Edmonton’s Gymnasium Booking model,

as well as some of the history behind the evolution of the model.

Additional resources can be found on-line at www.edmonton.ca

Gymnasium Allocation Users Guide Gymnasium Allocation Users Guide


Fair and Equitable Model for Allocation The allowance for groups requesting time in City and School gymnasiums is governed by the City of Edmonton’s fair and equitable model for allocation.

Fair: Users have a say in the allocation model and the conflict resolution process that will be used.

Equitable: Everyone should have a fair opportunity to access the facility.

The Fair and Equitable model for gymnasium allocation is overseen by the City of Edmonton’s Gymnasium User Committee (GUC).

The fair and equitable allocation process is used to determine how gymnasium booking time at City and joint use school facilities is allocated between different user groups. While the specific criteria of the allocation process are in a state of constant evolution and refinement, the model is comprised of the following four major


1) User Engagement;

2) Incorporation of Standards of Play;

3) Calculation of Demand, Supply & Entitlement; and,

4) Allocation of Time.

Fair: Users have a say in the allocation model and the conflict resolution process that will be used.

Equitable: Everyone should have a fair opportunity to access the facility.

User Engagement Integral to the fair and equitable allocation process, is that users are actively involved in the design and ongoing review and refinement of how time and facilities are allocated between them. For example user

engagement occurs primarily through the:

• Gymnasium User Committee: an advisory committee comprised of up to two representatives from each of the major sporting and recreational activities, who work closely with City representatives to ensure the equitable distribution of time and resolve issues related to gymnasium use and planning.

• Involvement of all Users: representatives from all rental agencies are invited to attend regular information sharing sessions, submit time requests, participate in the multi-stakeholder facilitated allocation process reviews, and are encouraged to nominate members to the Gymnasium User Committee.

Page 1 Gymnasium Allocation Users Guide Incorporation of Standards of Play The standards ofplay identify the gymnasium needs that each sport activity and recreation type requires in order to run a successful program in Edmonton. These standards are based on review of national guidelines, historical usage and the recommendations from the Gymnasium User Committee. The standards are set by activity, and then approved by the GUC. These standards are reviewed on an annual basis. Factors such as number of players, minimum space and time requirements, and practice needs by specific sport type are

identified, as illustrated in the following table:

–  –  –

Calculation of Demand, Supply & Entitlement Gymnasium demand is calculated using the previous season’s enrollment plus the projected change in demand (e.g., requests for new time, groups on waiting lists) and applying the standard of play to get the total time required by sport activity and recreation type.

Gymnasium supply is calculated by sub-dividing gymnasiums into their different size classifications and rental time availability (recognizing that not all gym sizes and rental times are equally preferred).

Entitlement is calculated by dividing demand to fit the level of supply to find the percentage share of all supply categories. This then represents each sport type’s fair and equitable share of available time as per the following illustration.


–  –  –

75% Allocation of Time The Gymnasium User Committee allocates gym time in accordance with their established allocation rules, strategies and conflict resolution processes. For example, due to increases in applications, the committee may identify that all gym rental groups be allowed to protect only 50% percent of their previous year’s rental time slots in an effort to balance historic usage with providing equitable opportunities for all users to access previously unavailable time slots. All interested rental groups would then have the opportunity to attend an open and transparent process to bid on available time slots though a pre-established point system based on ranking criteria. The supply is divided between the small, medium and large user groups in advance of allocation based on entitlement.

–  –  –

Gymnasium User Committee (GUC) To standardize the consultation and working relation between facility users and the City; the City established the Gymnasium Users Committee to oversee the allocation of gymnasiums and to act as an advisory committee to the City in all matters pertaining to gymnasium delivery system.

The general purpose of the Gymnasium Users Committee is to:

• Oversee the allocation of gymnasiums to Edmonton residents.

• To act as an advisory committee to the City in all matters relating to gymnasium delivery system in Edmonton.

The key duties and responsibilities of the Gymnasium Users Committee are:

• To ensure that allocation of gymnasium time by the gymnasium allocation committee is within the terms of the fair and equitable allocation process

• To conduct a complete review at the end of each yearly allocation cycle

• To identify issues, offer advice, and/or develop strategies related to the provision of gymnasiums to Edmonton residents

The committee consists of:

• non-voting department representative

• two representatives from each sport of Basketball, Volleyball, Indoor Soccer, and Badminton

• one representative representing each of Guides, Scouts, and Cadets

• one representative representing each sport of Martial Arts

• one representative representing community leagues

• one representative representing performing arts

• one representative representing Multi Sport Group

• Four members at large not from a activity mentioned above

• chairperson from each allocation Committee (3)

• one non-voting representative from the Edmonton Sport Council Committee members elect a chair and vice chair who sit for a two year term. Committee members may have one alternate should they not be able to attend a meeting.

–  –  –

Booking process and Timelines Application for School and City Gymnasiums The process for booking gyms begins in the spring. In May, you will be asked to complete a “Gymnasium Allocation Application” which is submitted to the City of Edmonton, Facility Booking Office. This document asks for the number of teams/participants in the previous year.

Eligible User Groups (for school board facilities)

For use of school board facilities under the Joint Use Agreement, user groups must:

• be one of the following:

• a City-sponsored or operated program/group, OR

• a registered not-for-profit organization under the Societies Act of Alberta, OR • part 9 of the Companies Act, OR

• part 21 of the Business Corporations Act, OR

• special act of the Parliament of Canada, OR

• special act of the Alberta Legislature, OR

• a non-registered informal organization or group without paid leadership,

• be covered by the City of Edmonton’s insurance.

• generally have a minimum of 75% City of Edmonton residents.

• generally have a minimum of 12 participants per booking.

Information will be offered in May at the Gym User Committee Annual General Meeting. This forum will be your best opportunity to discover how the allocation process works and meet with City Staff and members of the gym user committee to learn more about this process.

–  –  –

Tournaments and Special Events Time requests for School and City of Edmonton Gymnasiums are made throughout the month of May for the upcoming September-August season. The advantage of having your request for a tournament or special event in before the yearly deadline is that approved tournaments take precedence over regular bookings and efforts will be made to access specific times for your requests. Tournaments and Special Event requests are reviewed on an annual basis by the GUC. The GUC decides which tournaments and special events will be allowed in any given year. After the deadline of May 31 applications are no longer accepted. You may request time for any booking, including tournaments and special events from the remaining availability.

Remaining availability will be opened up once all allocated time and special events and tournaments are processed, typically in mid-September.

–  –  –

Selection criteria include:

• Magnitude of event (International, National, Inter-Provincial, etc)

• Facilities available for your sport or activity

• Number of gyms requested The GUC’s ability to grant tournament requests is heavily reliant on the Joint Use time available to user groups from the school boards. If the school boards make time available over the weekends, the regular Joint Use fees apply (regular rate depending on the size of gym you are booking. In the case of additional availability requested and made available by schools (this is often the case to accommodate tournaments, special events) the rate of $50.40 hour will be charged (minimum 3 hour bookings). As City of Edmonton gymnasiums balance the demand for programs, drop-in and rental use, special event and tournaments will only be granted in select facilities within the existing rental availability.

The tournament application can be found online at www.edmonton.ca

–  –  –

Gymnasium Allocation Categories Based on your group’s historical usage, you will be assigned to one of the groups below.

Gymnasium Allocation Categories Large / City Wide Groups

• Sub category 1 - City Wide groups using over 700 hours in a season

• Sub category 2 - Quadrant groups using over 300 hours in a season Medium / Quadrant Groups

• Groups booking two or more gym dates per week for 15 weeks or more and 45 or more hours per season

• Minor groups and mobility challenged groups get priority booking for location Small / Seasonal Groups

• Groups booking regular weekly bookings more than 12 times per season and 18 or more hours per season

• Minor groups and mobility challenged groups get priority booking for location

–  –  –

Gymnasium Allocation Meetings Formal invitation to the Small, Medium or Large Group Gymnasium allocation meetings will be sent to the email address we have on file for your group in June. This email will provide you with the date and location for your assigned allocation meeting.

It is crucial for you or a member of your group to attend. If you are unable to attend the meeting please appoint an alternate representative.

The following is a list of resources that will be sent to you via email so that you are well prepared when you

attend your allocation meeting:

• Chart of Availability with eligible rollover times

• A list of schools not offering Joint Use time in the upcoming school year

• Your entitlement

• The rollover sheet What Happens at the Allocation Meetings?

Please note that allocation processes are subject to change based on Gym User Committee feedback and with changes in availability and user demand.

Large User Group Allocation Meetings

The meeting format for Large User Groups is as follows:

1. The facilitator will give a brief overview of the allocation process.

2. If there is no conflicting request and the time is available, you will be awarded the time. Adult bookings must end at the end of an available time slot and minor groups must start at 6:00pm or the earliest available time slot after that. If at the completion of the allocation process for all groups (large, medium and small) the earlier/later time slot is available, you may request you time be adjusted.

3. If there is a conflict, the group that is the farthest from their entitlement of time will be awarded the slot. If both groups are equal distance from their entitlement of time, the historical user will be awarded the time slot.

Medium User Group Allocation Meetings

The meeting format for Medium User Groups is as follows:

1. The facilitator will give a brief overview of the allocation process

2. Groups who have sufficient time in their roll over can confirm this with the bookings staff in attendance and leave

3. All remaining minor groups will have their names put in a hat and randomly drawn to book additional times. If no other groups are interested in the time it will be awarded to the group. If more than one

group is interested, conflicts will be resolved as follows:

a. If only one day available at a school, the minor group will take precedence b. If both groups are either minor or adult, groups are asked to negotiate between themselves to come to an agreeable solution. If this can’t be accomplished, both groups will draw from a full deck of cards and the high card wins the conflict

4. All remaining adult groups will have their names put in a hat and randomly drawn to book additional time. If no other groups are interested in the time it will be awarded to the group. If more than one

group is interested, conflicts will be resolved as follows:

–  –  –

Pages:   || 2 |

Similar works:

«Ranch Houses Are Not All the Same David Bricker Architectural Historian California Department of Transportation San Bernardino, California Introduction With nearly constant rumbling and clattering sounds of construction, much of American suburbia was transformed during the bustling postwar period. Vast acres of land were subdivided for a multitude of new housing tracts. Their varied patterns of streets, yards, and detached single-family houses rapidly changed the appearance of the semi-rural...»

«L’Année de la régulation, vol. 1, 1997, p. 85-127 Les significations historiques de l’européanisation1 LARS MJOSET* Depuis le XVIe siècle, jusqu’au tournant de ce siècle, l’européanisation a impliqué l’extension du système des États européens en dehors de sa zone d’origine. Au cours du XXe siècle l’européanisation doit plutôt se comprendre comme l’intégration de l’Europe en tant que région. Est d’abord présentée une critique de la théorie américaine des...»

«Wigan Archives Service The Edward Hall Diary Collection The Autobiography of a Superfluous Man By Edward Hall EHC/8 Edward Hall, c.1932 Introduction EHC/8 is one of the dozen or so manuscripts in the collection written by Hall himself or close family members. The ‘Autobiography of a Superfluous Man’ is an account of Hall’s life from birth in 1898 to the outbreak of the Second World War and his enlistment with the Royal Air Force. It is a fascinating account of a life at once remarkable,...»

«Yitzhak Y. Melamed Curriculum Vitae (07.01.2013) 2317 Mellow Court, Baltimore, MD 21209 Phone: (410) 484-3926 Email: ymelame1@jhu.edu EDUCATION 1996-2005 Yale University Ph.D., Philosophy (2005). Dissertation The Metaphysics of Substance and the Metaphysics of Thought in Spinoza. Advisor: Professor Michael Della Rocca (Philosophy, Yale University). 1996-2000 Yale University M. Phil. in Philosophy, June 2000. 1992-1996 Tel Aviv University M.A. in History and Philosophy of Science, Summa cum...»

«André Ourednik – 2004 – Métaphysique, ontologie et épistémologie des automates cellulaires 1 Métaphysique, ontologie, et épistémologie des automates cellulaires 1 André Ourednik, Université de Lausanne, Faculté des Lettres, Section de Philosophie, 2004 Séminaire de master en épistémologie et philosophie des sciences, supervisé par Prof. Michaël Esfeld Abstract In the last decades, triggered by a historical leap in computer technology, a theory bearing the name of “cellular...»

«ASSAM BENGAL RAILWAY & CO. The railway in Bangladesh. (10 days) The United Kingdom was, with its British Empire the biggest colonial power in history. It comprised Crown colonies, protectorates, mandated territories and other dependent areas which stood under the rule of the United Kingdom and had arisen from the British overseas areas and trading posts. The British Empire was called, like already before the Spanish Colonial Empire, “an empire where the sun never sets“. From it arose...»

«The Cataract National Data set NHS Connecting for Health Office of the Chief Version Number 0.4 Connecting for Health Sponsors Clinical Officer and Royal Royal College of Ophthalmologists College of Version Date 7 April 2010 John Sparrow Developer Ophthalmologists CFH National Clinical Lead for Ophthalmology The Cataract National Data set Inherited Information Standard Amendment History: Version Date Amendment History 0.1 8 January 2010 First draft for comment 0.2 15 January 2010 Comments on...»

«February 2010 by Rockdale City Council On Historic Botany Bay Australia Day Celebrations Highlights of Our Big Party Grand Opening for Soccer Club City Suns Shine for Gala Launch Chinese New Year Join Our Festivities Contents Message from the Mayor King Street Place Roars Into Life Botany Bay Glistens for New Aussies Kick Off for Kids Beach Soccer Memories Just a Mouse Click Away Grand Opening for Grand Soccer Club A+ Results With yourtutor Go Back in Time with Bexley Dob in a Dumper...»

«Posterior Polar Cataract Emily S. Birkholz, MD; Thomas A. Oetting, MD; Anna S. Kitzmann, MD January 3, 2011 Chief Complaint: 38 year old man with blurry distance vision History of Present Illness: The patient noticed blurry distance vision and problems seeing at night for years, more noticeably in his left eye than in his right. When driving at night, he noticed a significant amount of glare from oncoming headlights. On a previous examination 15 years ago, he was informed he had cataracts. Past...»

«Louisiana Architecture: 1945-1965 Post-War Subdivisions and the Ranch House HISTORICAL BACKGROUND Post-WWII Population Growth and U.S. Housing Shortage: Without a doubt no American industry was harder hit by the Great Depression and the Second World War than housing. Over this protracted sixteen year period, annual housing starts fell to less than 10% of what they had been during the boom days of the “Roaring Twenties.” Numerous architectural practices and construction firms simply “went...»

«Nicole Ledoux UCLA/Getty Conservation Program Treatment and Technical Study of a Lakota Beaded Hide Ledoux, ANAGPIC 2010, 1 Abstract This paper discusses the conservation and technical study of a Lakota (est.) beaded hide object in very poor condition. The piece, whose original function is not known, was reported as collected in the late 19th or early 20th century by John Anderson, a photographer living on the Rosebud reservation in South Dakota. It was passed down through family lines until it...»

«Giant Panda Conservation in the Wolong Nature Reserve: Examining the Effects of Bamboo Life History on Panda Populations in the Context of a Growing Rural Community Introduction: The giant panda (Ailuropoda melanoleuca) is a charismatic, large-bodied mammal in the family Ursidae that has been the focus of numerous conservation efforts throughout the world. This mammal is extremely rare because it exists at low densities and is found only in highly-specific habitats in the mountains of...»

<<  HOME   |    CONTACTS
2016 www.dissertation.xlibx.info - Dissertations, online materials

Materials of this site are available for review, all rights belong to their respective owners.
If you do not agree with the fact that your material is placed on this site, please, email us, we will within 1-2 business days delete him.