«Carolina Region/USAV May 2, 2010 Board meeting Koury Convention Center, Greensboro Submitted by: Kevin Wendelboe, Executive Director Board Attendees: ...»
May 2, 2010 Board meeting
Koury Convention Center, Greensboro
Submitted by: Kevin Wendelboe, Executive Director
Board Attendees: Fred Wendelboe, Audun Runde, Rita Stubbs, Casey Caram, Mike
Spillman, Pamela Dickenson, Roy West, Vaughn Hastings
Guests: Denise Hayes, Sherry Fadool, Ronnie Mutter, Trina Sharpe, Daniel Colleran
Staff: Marilyn Thompson, Kevin Wendelboe
Absent: Karl Owen, Michael O’Connor
Meeting began: 2:00 pm
I. Agenda – Motion by West, second by Stubbs to:
Motion 1: Approve the Agenda of the May 2, 2010 Business Meeting of the Carolina Region Board of Directors with the provision that topics may be added as approved by the President. MSA II. Finance Report – Fred notified the Board that Mr. West intends to resign his Treasurer position on July 1. We have identified a replacement for Roy. Dan Colleran is a parent of one of our Junior members and has a financial background. Fred intends to appoint Dan as Treasurer in July, and will ask for approval of the appointment through an online vote at that time. Kevin noted that we are on track to have a large surplus at the end of the season. This was expected as we raised membership dues across the full membership categories in anticipation of next season’s $10 raise by USA Volleyball. We plan to use this surplus to buffer our budget next season so we will not have to raise dues next season. The inclement weather cancellations on two tournament weekends this season has brought the tournament numbers down from our budgeted numbers, but has had limited impact on the bottom line. Kevin will be looking at the formulas used for the adult tournament income and expense lines as they are lower than expected. Kevin notified the board about some line items that will be going over budget due to the World League matches that were awarded in the Region after our budget was set. The Board agreed that expenditures to promote the matches were a good use of our funds. Other line items that will be over budget are for office supplies, Junior Regional awards (new division added in three age groups), and our clinic registration online service. Kevin also asked for permission to not count several expenses in the HP budget towards this season’s subsidy. The bills for those expenses came in after we closed the 2009 fiscal year so should actually have been counted in last year’s budget. By not counting them this year, we will be able to offer more of a subsidy to this year’s teams.
Minutes of the May 2, 2010 Carolina Region/USAV Board of Director Business meeting 1 III.Proposed Board Schedule (see attached) – Kevin presented a schedule with similar dates as the past few years. Fred proposed that we try to hold quarterly phone conferences or online meetings for at least the Executive
Committee and maybe the full board. Motion by West, second by Runde to:
Motion 2: Approve the 2010/2011 Board Meeting Schedule. MSA IV. 2010/2011 Tournament Schedules (see attached) –The Board discussed the proposed Junior schedule that came out of the Junior Advisory Board meeting.
The adult schedule was also discussed and the pros and cons of running halfday tournaments with the adults. The survey seems to be indicating most adults still want full day tournaments. We will still do the half-day tournament with an officials’ clinic in December and may do one other
weekend to see how that goes over. Motion by West, second by Caram to:
Motion 3: approve the 2010/2011 Adult and Junior Tournament schedules as amended.
Minutes of the May 2, 2010 Carolina Region/USAV Board of Director Business meeting 2
D. Motion from JAB that:
Motion 6: if a tournament that is eligible to be used as a qualifying tournament for the National Bid tournament is cancelled, then the teams entered in that tournament will have their requirement to be eligible to participate in the National Bid tournament reduced by one. However, teams affected by a cancelled tournament must play in a minimum of ONE event to be eligible for the National Bid tournament. Motion FAILED.
Motion 7: if a tournament that is eligible to be used as a qualifying tournament for the National Bid tournament is cancelled, then the teams entered in that tournament will have their requirement to be eligible to participate in the National Bid
E. Motion from JAB to:
tournament reduced by one. If a team withdraws from a tournament due to inclement weather but the tournament is still held, then that team may appeal to the Region to have their minimum requirement lowered by one. There will be no limit to the number of times a team may have their requirement lowered if their schedule is affected by cancelled tournaments. MSA
Kevin/Casey/Audun/Rita – produce survey question on the minimum requirements for Regional Championships Casey/Audun/Rita/Ronnie – produce survey questions for the membership to gauge how the region is doing.
Kevin – Complete Facility Grant evaluations and make recommendations at the retreat.
APPENDIX III – 2011 Board Meeting Schedule May 1, 2011 Annual Meeting 1:00 pm Koury Convention Center, Greensboro August 12-13, 2011 Annual Retreat – Site – Aqueduct CC (unconfirmed)
Minutes of the May 2, 2010 Carolina Region/USAV Board of Director Business meeting 6