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«SCRAP USER MANUAL Distributed by ADOR MVD CONTENTS Introduction Register Your Business Registration Wizard – Facility Information Registration ...»

-- [ Page 1 ] --

The ADOR MVD SCRAP web application

provides you a way to verify that all vehicles

needing to be scrapped do not currently

have a lien against their title and are not

flagged by NCIC as stolen. SCRAP also

updates the titling system by cancelling the

current title and issuing a junk cancellation

title on the vehicle’s VIN.

SCRAP USER MANUAL

Distributed by ADOR MVD

CONTENTS

Introduction

Register Your Business

Registration Wizard – Facility Information

Registration Wizard – User Information

Registration Wizard – Payment Information

Annual Subscription Payment Option - Online

Annual Subscription Payment Option – Print and Mail

Non-Subscriber – Pay per Transaction

Subscription Renewal – Current Subscriber

Add Subscription – During Renewal Period

Accessing the SCRAP Portal

CAPSLock Username/Password Reset Information

Dashboard

Creating a New Junk Cancellation

Basic Information

Vehicle Information

Party Information

Search

Users

Receipt / Subscribe

Appendix A

Appendix B

Appendix C

Appendix D

2|P a g e Updated - 8/18/2014

INTRODUCTION

The Alabama Department of Revenue (ADOR) Motor Vehicle Division (MVD) requires the use of the SCRAP web application to validate the junk recycling of any vehicle in the state of Alabama. The SCRAP web application provides a way to verify that the vehicle being scrapped does not currently have a lien against the title if an Alabama title is not supplied and is not listed as stolen in the National Crime Information Center (NCIC) database.

REGISTER YOUR BUSINESS

You are required to register your business using the SCRAP web application portal. Please navigate to https://scrap.mvtrip.alabama.gov/ and click on the “Register” button in order to begin this process.

You will be presented with a registration wizard. You will need to fill out all required fields in order to submit your registration to the Motor Vehicle Division (MVD) in order to use the application. We’ll go through each section of the wizard below.

–  –  –

The first piece of information you will need to provide is your Facility Information. You are required to have a NMVTIS number and one or more of the following licenses – Automotive Dismantler and Parts Recycler License number, Secondary Metal Recycler License number or a Junk Dealer License number.

First, you will need to select the type of Facility you operate. Please select either an Automotive Dismantler and Parts Recycler or Secondary Metals Recycler from the first drop down.

Please enter the full Facility Name, the main Facility Email Address and Phone Number. Type in your NMVTIS License number along with at least one of your recycler or junk dealer license numbers.

When finished entering all of your Facility information, click on the “Next” button on the upper right in order to proceed to the next step of the registration.

REGISTRATION WIZARD – USER INFORMATION

Your facility will need to have a primary user called an administrator. This person will have the ability to add new users to your facility that can login with their own username/password. They will also be able to reset passwords for other users as well as other basic user administration.

–  –  –

Below is an example of a filled in portion of the form.

You will also need to enter account information. This will be used to login to the system after your application has been approved by ADOR/MVD. The username can be anything you would like (as long as it’s not already used in the system). The password must be at least 8 characters long, can’t contain your first or last name and must have

at least 3 of the following 4 conditions:

–  –  –

When finished entering all of your user information, click on the “Next” button on the upper right in order to proceed to the next step of the registration.

REGISTRATION WIZARD – PAYMENT INFORMATION

The last step of the application will require you to select how you will pay for use of the SCRAP portal. You have 3 options.

–  –  –

When selecting the option to pay online, you will be able to enter your credit card information along with the corresponding billing address.

After entering your information, click on the “Finish” button in the upper right.

At this point, your application has been submitted to ADOR for approval. You will receive a successful notification at the top of the screen.

If your application is approved, you will receive an email letting you know that your organization and user accounts have been activated. At that point, you will be able to login and begin using the SCRAP application.

ANNUAL SUBSCRIPTION PAYMENT OPTION – PRINT AND MAIL

You can pay a single annual payment of $500 that will allow you to create and complete SCRAP applications without incurring any additional fees in the fiscal year. This subscription is non-refundable. The fiscal year begins on October 1st of each year and ends the following September 30th.





–  –  –

At this point, your application has been submitted to ADOR for approval. You will receive a successful notification at the top of the screen.

If your application is approved, you will receive an email letting you know that your organization and user accounts have been activated. At that point, you will be able to login and begin using the SCRAP application.

–  –  –

At this point, your application has been submitted to ADOR for approval. You will receive a successful notification at the top of the screen.

If your application is approved, you will receive an email letting you know that your organization and user accounts have been activated. At that point, you will be able to login and begin using the SCRAP application.

SUBSCRIPTION RENEWAL – CURRENT SUBSCRIBER

Your subscription runs for the ADOR Fiscal Year from October 1st to the following September 30th. The Renewal period will run from September 1st to September 30th for the following fiscal year. After logging onto the SCRAP application, you will see a notification at the top of the screen that it is time to renew your subscription.

You will also see a new navigation option on the left hand of your screen to renew your subscription. Click on either the “Renew your Subscription now” link at the top of your page or the “Renew Subscription” navigation option on the left side of the application screen.

–  –  –

You can pay for your subscription with your credit card online using this screen, or you can print out and mail in an application by clicking on the blue “application” link at the top of the subscription screen.. An example application can be seen in appendix D.

If paying online, fill in your full credit card information and the card’s associated billing address and click on the blue “Submit” button at the bottom of the screen. Once your credit card has been charged, you will be taken to a receipt page. You can print out a copy of the receipt by clicking on the blue “Print Receipt” button at the bottom of the page. An example of this receipt can be viewed in appendix C.

When finished, click on the “Dashboard” option on your left hand navigation window and you’ll see a success confirmation message at the top of your screen letting you know when your subscription will begin.

–  –  –

If you wish to subscribe to the SCRAP subscription service during the renewal period (September 1st through September 30th), you will need to select which period of time you will be subscribing to, either the current fiscal year (current date through September 30th) or the following fiscal year (October 1st through September 30th).

**PLEASE NOTE, THERE IS NOT A PRO-RATED FEE AMOUNT FOR THE REMAINDER OF THE CURRENT FISCAL

YEAR. YOU WILL STILL BE REQUIRED TO PAY THE FULL $500 SUBSCRIPTION FEE (AND $15 ONLINE

CONVENIENCE FEE) FOR THE REMAINDER OF THE FISCAL YEAR**

You can pay for your subscription with your credit card online using this screen, or you can print out and mail in an application by clicking on the blue “application” link at the top of the subscription screen. An example application can be seen in appendix D.

If paying online, fill in your full credit card information and the card’s associated billing address and click on the blue “Submit” button at the bottom of the screen. Once your credit card has been charged, you will be taken to a receipt page. You can print out a copy of the receipt by clicking on the blue “Print Receipt” button at the bottom of the page. An example of this receipt can be viewed in appendix C.

When finished, click on the “Dashboard” option on your left hand navigation window and you’ll see a success confirmation message at the top of your screen letting you know when your subscription will begin.

–  –  –

In order to access the SCRAP Portal, you will need to first navigate to https://scrap.mvtrip.alabama.gov/ using a web browser (such as Internet Explorer or Firefox). You will be shown the main SCRAP portal page. There are resources available on the bottom of the page that you can use to view any SCRAP Memo’s from ADOR/MVD, read titling procedures, view training videos or be re-directed to the NMVTIS web site. Click on the “Login” button to proceed.

You will be presented with a CAPSLock Login screen. You will need to use your username/password that you used to register for the site or that was provided to you by your local facility administrator.

–  –  –

On your first successful login, you will be required to enter answers to some security questions. These question/answer combinations can be used to reset your password at a later date if you forget it. Click on the down arrow next to each of the questions and enter the corresponding answer for each of the items. Your facility administrator will be able to change these if needed.

If you have forgotten your username or password, you can click on the blue links below each of their headings in order to retrieve that information.

If you have forgotten your username, enter the email address that you used to originally sign up. You will also need to enter the text in the Captcha image. Click on “Retrieve Username”.

If your email is found, you will receive a popup notification letting you know that your username has been emailed to you. Click “OK” to be returned to the login screen.

If you have forgotten your password, enter your username that you used to register on the site or was assigned to you by your local facility administrator. You will also need to enter the text in the Captcha image.

You can then click on either “Email Password” or “Answer Security Questions”.

When clicking on “Email Password”, a password reset link will be emailed to you that will allow you to reset your password.

When clicking on the “Answer Security Questions”, you will need to enter the answers to your security questions. If correct, the system will allow you to enter a new password. Click on “Submit” to finish and return to the login screen.

–  –  –

After you log in, you will be presented with the main SCRAP Portal dashboard. There are 3 main parts of the dashboard that you need to be aware of. We will break each of these down for you below.

On the left side of the screen, you have your navigation panel. This will allow you to quickly navigate to the various parts of the SCRAP Portal, be it a new cancellation, search or back to your main dashboard.

The news feed will alert you to any new communications or bulletins from the Alabama Department of Revenue.

You will only be shown the most current items, and by clicking on the “View All” button, you can see all news items.

The bottom area shows you the last 10 Junk Cancellations you have performed. You can view all of your cancellations by clicking on the “View All” button.

CREATING A NEW JUNK CANCELLATION

To start a new cancellation, click on the “New Cancellation” link on the left hand side of the screen.

BASIC INFORMATION

A new junk cancellation wizard will start. You will need to enter the full Vehicle Identification Number (VIN), the vehicle’s year, when you purchased the vehicle, the primary supporting document and the purchase price.

–  –  –

Based upon the type of supporting document you select, you may be required to enter more information.

If you are using the Alabama Title, you will need to enter the AL title number. This number will be used to validate the vehicle information provided.

If you are given an out of state title, you will need to provide the title number, state it is from and the issue date.

After entering all of the required information, click on the “Next” button in the upper right.

VEHICLE INFORMATION

Next, you will need to enter the vehicle information. You will need to supply the following information:

–  –  –

1) Seller – This is the current owner of the vehicle being junked. You will need to capture their full name (Last, First Middle), full address and an identification number.

2) Seller’s Agent – This is the representative of the seller that is junking the vehicle on their behalf.

3) Transporting Vehicle – If the vehicle was towed into the location, record the plate number and state of the towing vehicle.

When finished, click on “Finish and Submit” at the bottom.



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